What are the responsibilities and job description for the Design Lead Administrator position at The Shaw Group, LLC?
Summary:
The E&D Administrator supports the VP of Engineering & Design and works closely with the Directors of these departments to ensure efficient workflow, timely communication, and effective coordination of operational activities.
Responsibilities:
- Assist in the development and implementation of operational policies and procedures.
- Maintain and update operational databases, systems, and records.
- Assist in budget tracking, expense reporting, and invoice processing for VP of Engineering & Design and Director levels.
- Coordinate logistics for meetings, events, and travel arrangements.
- Identify opportunities for process improvement and implement solutions.
- Maintain a high level of confidentiality and professionalism in handling sensitive information.
- Assisting EA with front desk, companywide events, and other office functions.
- All other administrative related duties and responsibilities.
- Maintain current resumes for employees to be utilized for client proposals
- Review invoices and provide Accounting Department with approval and coding
Education and Experience:
- 3-5 years’ experience working in an administrative/customer service function in a finance/accounting, engineering, or industrial services environment
- High School (High school diploma), associate degree (University certificate below bachelor level) or related Certificate preferred.
- Data Management Systems (Advanced).
- Microsoft Office Suite (Advanced) (Including Visio and SharePoint).
- InEight (Intermediate).
Physical Requirements:
- Ability to reach, stand, walk, grasp, feel, talk, hear, see and to perform repetitive motions.
- Sedentary work: Exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.