What are the responsibilities and job description for the Admin Assistant position at The Seltzer Firm, PLLC?
We are a busy, boutique immigration law firm seeking a highly organized, detail-oriented Administrative Assistant to join our team. This is an excellent opportunity for someone who thrives in a fast-paced, client-focused environment and enjoys being part of a hardworking, friendly group in bright, sunny offices in Flatiron. To apply, send resume and cover letter to hr@theseltzerfirm.com. Only applications with resume and cover letter will be considered.
Responsibilities:
- Manage phones, emails, scheduling, and general office correspondence
- Assist attorneys with case preparation and document management
- Handle client intake and maintain case tracking systems
- Perform light bookkeeping, including invoicing, payments, and expense tracking
- Coordinate filing, scanning, and record organization
- Support special projects and administrative tasks as needed
Qualifications:
- Prior administrative or legal office experience preferred (immigration law experience a plus)
- Excellent written and verbal communication skills
- Strong attention to detail and time management abilities
- Proficiency with Microsoft Office (Word, Excel, Outlook) and cloud-based tools
- Familiarity with QuickBooks or similar bookkeeping software is a plus
We offer a collegial, mission-driven environment where your contributions make a real difference for our clients.
The Seltzer Firm, PLLC combines high-quality legal services with personal attention and hands-on involvement. For more than 25 years, Suzanne B. Seltzer – the firm’s principal – focused her practice on Alien of Extraordinary Ability petitions (EB-1A), Outstanding Professor/Researcher petitions (EB-1B), National Interest Waiver petitions (EB-2), complex J-1 Waivers, O-1 petitions, Special Handling Labor Certifications, Regular Labor Certifications, and all ancillary and derivative petitions. Suzanne and her team are known for their exemplary level of service.
Salary : $45,000 - $60,000