What are the responsibilities and job description for the Office Administrator position at The Seifried Group, PLLC?
Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role is the heartbeat of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. As an Office Administrator, you will be the first point of contact for clients, manage administrative tasks with precision, and support various departments to achieve their goals. Your proactive approach and exceptional organizational skills will help foster a productive and welcoming environment for everyone.
Duties
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with excellent phone etiquette
- Oversee calendar management and scheduling for meetings, appointments, and events using productivity software
- Handle data entry, filing, and document proofreading to maintain accurate records and ensure seamless information flow
- Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping
- Provide exceptional customer service by assisting clients with inquiries and supporting client communication efforts
- Coordinate office supplies procurement, inventory management, and maintain organized filing systems to optimize office efficiency
- Support office management activities including organizing meetings, managing spreadsheets, and assisting with technical proficiency in Microsoft Office applications
Experience
- Proven experience in office management or administrative roles with a strong background in clerical tasks and customer support
- Familiarity with QuickBooks accounting software and proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience handling multi-line phone systems and providing excellent phone communication skills
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Previous experience as a front desk receptionist is a plus
- Demonstrated computer literacy with technical proficiency in productivity software, spreadsheets, and data entry
Join us as an Office Administrator to play a pivotal role in creating an organized, efficient workspace where collaboration thrives! We value energetic individuals who are eager to contribute their skills and grow within a supportive environment.
Pay: $18.00 - $25.00 per hour
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $18 - $25