What are the responsibilities and job description for the Sales and Group Rooms Coordinator position at The Sebastian - Vail - A Timbers Resort?
We are seeking an enthusiastic and detail-oriented Sales and Group Rooms Coordinator to join our team at The Sebastian Vail. The ideal candidate will play a key role in supporting our sales department by coordinating group reservations and ensuring an exceptional guest experience. If you have a passion for hospitality and thrive in a fast-paced environment, we encourage you to apply.
Key Responsibilities
Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.
In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.
Key Responsibilities
- Facilitate group room reservations and bookings, ensuring accuracy and attention to detail.
- Collaborate with the sales team to provide outstanding service to clients and guests.
- Manage and maintain group account files, tracking all agreements, dates, and relevant information.
- Communicate effectively with other departments to ensure seamless execution of group events and reservations.
- Assist with sales activities, including preparing proposals and contracts for group bookings.
- Respond to client inquiries and resolve issues promptly and professionally.
- Support the sales team with administrative tasks, including report generation, data entry, and record maintenance.
- Ensure compliance with all company policies and procedures related to sales and room bookings.
- High school diploma or equivalent; bachelor’s degree in hospitality, business, or related field is a plus.
- Previous experience in hotel sales, group reservations, or a similar role is preferred.
- Strong organizational and time-management skills.
- Excellent interpersonal and communication skills.
- Proficient in MS Office applications and familiarity with hotel management software.
- Ability to multitask and adapt to changing priorities in a dynamic environment.
- Strong problem-solving skills and attention to detail.
- Free onsite shift parking
- Discounted F&B, Spa Treatments & Retail up to 40% off
- 401K with Match
- PTO for Full Time Year Round up to 4 weeks a year
- Wellness Bonus if worked through full season until ski area closing
- Full benefits such as Medical, Dental, Vision, LTD/STD, Life, Accident, Critical Illness, Hospital Insurance.
- Free onsite Chef prepared employee dining room with hot meals and salad bar
Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.
In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.
