Secretary (Guidance)

Qualifications

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent.
• One (1) year of related experience.
• Experience managing business/department functions.

PREFERRED QUALIFICATIONS:

• Associates degree from an accredited institution.
• Three (3) years of related experience.

Relevant work experience or education may be substituted to satisfy minimum qualifications.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Clear and concise oral and written communication skills; organizational and management skills; interpersonal skills.
• Knowledge of general policies and procedures for the functional area of assignment.
• Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
• Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications.
• Ability to professionally and effectively respond to customer needs and requests for service or assistance.
• Ability to sit in one position performing routine tasks and viewing computer screens or other monitoring devices for prolonged periods of time.
• Ability to work independently with little supervision.

Revised: 07/14/23

Responsibilities

• Maintain student records.
• Serve as receptionist for the school, answer phones, maintain a call log, and respond appropriately to requests, needs, and crises.
• Schedule appointments for conferences and interviews as directed.
• Contribute to a positive, professional office atmosphere.
• Coordinate with outside agencies to assist teachers, students, and parents.
• Perform Medicaid administrative claims reimbursable activities as directed in accordance with Chapter 3 of the federally approved School District Administrative Claiming (SDAC) Guide.
• Assist office staff to ensure smooth operation of daily functions.
• Serve as backup to the Clinic staff as required.

Revised: 07/14/23

Additional Job Information

S02, $16.43, 8 hours, 216 days