Office Manager

POSITION TITLE: OFFICE MANAGER

DEPARTMENT: CORPS

STATUS: REGULAR - PART TIME, NON-EXEMPT

SUPERVISOR: CORPS OFFICER

GENERAL STATEMENT:

The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is spiritual regeneration of all people.

The Salvation Army is an equal opportunity employer.

SCOPE OF POSITION:

The Office Manager is responsible for tracking corps finances and maintaining business files in an orderly and cost-effective manner. Responsible for the day-to-day details of accounting procedures and clerical duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare bank deposits weekly and transmit information to DHQ.
• Drive a Salvation Army provided vehicle to local bank branch and make deposits as needed during the week.
• Process Credit Card donations and transactions
• Prepare supply orders for approval by Corps Officer(s)
• Prepare payables and receivables for review and approval by Corps Officer(s).
• Maintain vendor files and appropriate correspondence per Salvation Army policies and procedures.
• Maintain employee timecard and payroll information, including vacation and sick accruals with appropriate backup.
• Maintain personnel files in a confidential area.
• Process incoming mail per policy; forward donations to the Army’s processing center.
• Assist Corps Officer(s) in processing of special fund-raising event & seasonal revenue/expenses.
• Assist Corps Officer(s) with budget preparation.
• Assist Corps Officer(s) with TSAMM item preparation.

• Attend staff meetings and trainings as required, including but not limited to Protecting the Mission – child safety training, and The Salvation Army fleet safety training.
• Maintain professional appearance and adhere to employee dress codes at all times when working.
• Assist with seasonal efforts, which may include but are not limited to: Christmas Intake/Distribution, Kettle fund-raising program drop off/pick up, counting, and data entry.
• Other duties as assigned by Corps Officer(s).

EDUCATION AND WORK EXPERIENCE:

• High School Diploma or equivalent required; some college preferred
• Previous office or clerical work is beneficial
• Previous Salvation Army work or volunteer experience is beneficial

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Must have the ability to relate positively to people from diverse backgrounds.
• Be flexible and open to new ideas, concepts, and ways of doing things while keeping pace with multiple priorities.

• Possess excellent organizational skills including multitasking, time management, attention to detail, and ability to prioritize in a fast-paced environment.
• Ability to use basic office equipment such as phone systems, printer and copier machines and a computer.
• Ability to work with minimal supervision and be able to maintain confidentiality of sensitive materials and information.
• Possess excellent written and oral communication skills.
• Demonstrate good judgment and act in a professional manner.
• Ability to speak and write the English language with professional level skill is required.

• A valid and current State of Montana drivers’ license.
• Age 21 for driving responsibilities, and ability to pass a State of Montana motor vehicle check as well as complete The Salvation Army driving test.

SOFTWARE-RELATED SKILLS:

• Microsoft Office suite
• Able to work with multiple social media platforms
• Working knowledge of integrated database applications and ability to use new software programs with basic training.

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
• Ability to operate telephone
• Ability to operate a desktop or laptop computer

• Ability to lift up to 25 lbs. (usually file boxes)
• Ability to access and produce information from a computer
• Ability to understand written information

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

Working Conditions:

Work is performed in a normal indoor office environment.

The Salvation Army reserves the right to reassign, review the job or to require that different or additional tasks be performed based on the organization’s need or when circumstances change.

Work Schedule / Location:

Monday through Friday.

In-person at The Salvation Army Kalispell Corps in Kalispell, MT.

The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law. Such equal opportunity for employment will apply to recruitment and hiring, training, promotion, salaries and other compensation, transfers and layoffs or termination.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.