What are the responsibilities and job description for the Christmas Administrative Assistant (8692) position at THE SALVATION ARMY?
JOB SUMMARY:
Assists the Christmas Angel Tree and/or Kettle Coordinator at Corps or Area Command locations; assists in preparing records and reports regarding Christmas Angel Tree or Kettle activity.
ESSENTIAL FUNCTIONS:
- Ensure all new hire paperwork for either Christmas program is complete and signed off by the Christmas Angel Tree or Kettle Coordinator.
- Enters payroll summary information weekly for seasonal employees, using the payroll software.
- Maintains orderly Christmas files on all payroll information; obtains employee signatures on payroll summaries and assembles all documents for delivery to the DFW Area Command payroll department each pay period.
- Prepares and maintains accurate Christmas Angel Tree and/or Kettle statistics, records and reports regarding program activity for Corps and/or Area Command locations.
- Assists with social media inquiries and share report details for social media
- Assists with data entry if needed for Christmas Angel Tree or Kettle programs
- Works with all details of Special Care Applications for Angel Tree Program.
- Assists in answering the telephone and responds calls, including answering questions and
- taking messages as instructed.
- Assists in preparing gifts for distribution, including sorting, labeling and organizing gifts.
- Keeps inventory of incoming donations reported from Angel Tree staff.
- Issues office supplies as requested, maintains general inventory of office supplies,
- and reports to supervisor when stocks of any standard supplies are running low.
- Orders supplies and processes check requests for invoices.
- Stocks the refrigerator every night to ensure volunteers have cold water.
Inventories snacks and orders replacements, as needed. - Coordinates with Corps and/or Area Command Officers and Development
department staff (if applicable) receiving lunches for staff during distribution. - Assists with daily warehouse activity.
EDUCATION AND EXPERIENCE:
High School or G.E.D.
and one-year experience working with the public.
or
any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
LICENSES AND CERTIFICATIONS:
Valid Driver ' s License
Equal Opportunity Employer: Veterans