Administrative Assistant - Operations/Women's Auxiliary (7946)

Schedule/Hours:  Monday - Friday (8:30am - 4:00pm) - 35 hours per week

Hourly rate:  $22.86 p/h

This position is responsible for:

Relieves Operations Program Director  administration operations details, functions, and duties; assists in the preparation of materials for TSAMM submittals to DHQ/THQ; assists with general administration of the Women’s Auxiliary; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities for the property/facilities department; prepares advanced and technical reports and spreadsheets from start to finish; prepares statistical reports; assists with Women’s Auxiliary program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding Women’s Auxiliary and Property/Facilities  operations and ensures the office runs smoothly while the supervisor is absent;  back up to the Receptionist.

Key Responsibilities: 

• Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, programs, newsletters, statistics, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.
• Answers telephone in a courteous and tactful manner; greets and assists employees, Women’s Auxiliary members and people from outside The Salvation Army; provides accurate and complete information regarding the program operations and/or services.
• Performs varied and/or routine administrative duties for the administrative office; prepares or assists in preparing statistical reports related to Women’s Auxiliary programs; assists in establishing general policy and mission for the same; assists with the administrative detail of designing, overseeing, and evaluating Women’s Auxiliary programs.
• Assists in the preparation of materials for TSAMM submittals to DHQ/THQ; composes, prepares and /or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, contracts, agreements, resolutions, programs, statistics, budgets, invoices, legacy or other legal documents, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensure the accuracy, completeness, and timeliness of the same.  Manages filling, updates, purging and organization of aforementioned documents.

• Prepare and processes Property and Furnishing & Equipment requisitions in accordance with established policies and procedures; maintains organized and complete files with proper back-up materials for each requisition are processed in a timely and accurate manner in accordance with Southern Territory Minutes; prepares check requests for requisitions approvals and ensures proper documents are received from vendors for processing payments from Headquarters. 

Physical Requirements and Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform routine mathematical computations.
• Ability to operate various office equipment and business software.
• Ability to concentrate and pay close attention to detail.
• Ability to follow instructions and work independently with limited supervision.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25lbs) 5-10% of work time.
• Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.
• Ability to work well under the pressure of deadlines.

• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
• Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

Employee Benefits: 

• Medical, Dental and Vision Plans Available
• Paid Time Off
• Retirement Savings Plans Available
• Supplemental Insurance Available
• Voluntary Life Insurance Available and more!

EDUCATION AND EXPERIENCE:

Two-year degree or equivalent college coursework,

and

four years progressively responsible experience performing administrative work in a general office,

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS:

Valid state driver’s license may be required.

                                                                Equal Opportunity Employer:  Veterans/Disabled
 

Salary : $23