Administrative Assistant

Location:  Miami Area Command, Miami, FL   Position Type: Full-Time at 35 hrs/wk   Pay Range:  $21.00/hr   About this opportunity: This position is responsible for relieving the department head or administrative level officer of administrative detail and administration operations, functions, and duties; assisting with general Corps programming; performing advanced, complex, and often confidential administrative work with a broad scope of responsibilities; preparing advanced and technical reports and spreadsheets from start to finish; preparing statistical reports; assisting with Corps program planning; coordinating information and arrangements for meetings and seminars; responding to inquiries regarding departmental operations and ensuring the office runs smoothly while the supervisor is absent; may serve as a lead worker to one or two clerical employees.   Key responsibilities: Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, contracts, agreements, resolutions, programs, newsletters, statistics, budgets, invoices, legacy or other legal documents, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same. Performs varied and/or routine administrative duties for the administrative office; prepares or assists in preparing statistical reports related to Corps programs; assists in establishing general policy and mission for Corps programs; assists with the administrative details of designing, overseeing, and evaluating Corps programs. Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of Salvation Army conferences, councils, camps, seminars, and special meetings; prepares and processes forms, agreements, invitations, registrations, schedules, assignments, travel, lodging, and meeting room arrangements; develops and prepares correspondence, reports, programs, booklets, pamphlets, audio visual transparencies, graphs, charts, lists, and hand-outs; may attend conference to provide administrative  support and to ensure that arrangements are in order before, during and after the event. Assists with Salvation Army special events to include kettles, Angel Tree, Toy Shop, Summer Camp, etc; this may include administrative details, assistance in planning, leading, participating as needed/directed. Receives and processes registrations, applications, checks, and/or memberships in an accurate and timely manner; records pertinent information in accordance with established procedures; prepares correspondence acknowledging the receipt and processing of the same. Prepares and processes purchase requisitions in accordance with established policies and procedures; maintains organized and complete files with proper back-up materials for each requisition; prepares correspondence regarding the same; ensures that all purchase requisitions are processed in a timely and accurate manner. Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures. Researches, compiles, interprets, and summarizes information for various reports, spreadsheets, surveys, and special projects; researches files, accounts, records, etc. to resolve problems and/or correct documented information; informs appropriate people of discoveries. Serves as a liaison for other departments and/or other divisions seeking information or services from the department head; responds to questions, researches and provides specific and general information based on the knowledge of the department operations; ensures the accuracy, completeness and timeliness to all information provided; maintains the confidential nature of the position. Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and enters data into the computer to maintain records; researches files to locate specific information found in documents, correspondence, lists, forms, etc. Develops and maintains a filing system of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner. Transcribes dictation and type correspondence and/or minutes in an accurate and timely manner; acknowledges routine correspondence not needed for dictation; may attend meetings and records minutes. Answers telephone in a courteous and tactful manner; schedules appointments; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner. Receives, procures, opens and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail. Obtains and applies correct labels to items to be mailed; distributes information regarding The Salvation Army's services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same. Orders office supplies, promotional items, gifts, and publications and ensures that the office supply inventory is maintained at a level to meet the needs of the department; prepares purchase requisitions and orders equipment and other special items required for the office operations; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible. Serves as a lead worker to subordinate clerical personnel; trains and instructs in methods and procedures; assigns and monitors work in progress and upon completion; informs supervisor of any problems with the quality or production of work.   What we are looking for in you: Two year degree or equivalent college coursework, AND four years progressively responsible experience performing administrative work in a general office, OR Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.   Physical Requirements and Working Conditions: Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.   Employee Benefits Medical, Dental and Vision Insurance Paid Time Off (PTO) and Holiday Pay Life Insurance Retirement Plans and more!   To learn more about The Salvation Army, click here!   Copy and Paste into ‘here’ link: https://www.ministrytoolkit.org/assets/share/asset/adoe15uz5z   Why work for us? The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.   The Salvation Army strives to do the “Most Good” for its employees by offering a greater sense of purpose in the work performed, by training and mentoring employees and by offering competitive compensation and benefit plans.  Whether employed as a truck driver, administrative support team member or the director of a program, our employees understand at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good.   Five values at the heart of everything we do…We are… Passionate Compassionate Uplifting Brave Trustworthy   Additional Information: All employees recognize The Salvation Army is a church and agree they will do nothing as an employee of The Salvation Army to undermine its religious mission.   To apply, click on the “Apply Now” icon at the bottom of this posting.   Application Submittal Period:  4/29/2025 – 5/26/2025   All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.   Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Salary : $21