What are the responsibilities and job description for the Office Manager position at The Salvation Army USA Central Territory?
At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.
Position Summary: The Office Manager position supports the administrative operations of the office. The position ensures smooth functioning of programs, volunteers, and various organizational activities including some payroll, financial tracking and statistics, as well as overseeing the part-time receptionist position.
Essential Responsibilities:
- Greet and direct visitors in a professional and friendly manner
- Maintain office equipment, order office and food supplies for Feeding His Sheep program
- Process and submit weekly deposits and invoices for payment
- Assist with preparation and submission employment applications
- Oversee payroll for seasonal employees
- Compile and report weekly and monthly program statistics
- Recruit, train, and manage volunteers across all programs, services and events
- Support the Christmas Red Kettle Campaign by utilizing the Register to Ring system, recruit and coordinating volunteers, and submitting necessary reports and statistics
- Coordinate mail operations, incoming and outgoing
- Maintain files and records, and draft email correspondence as needed
- Assist with income counting
- Provide logistical support for special events
- Oversee the part-time Receptionist position which will include:
- Assigning and prioritizing daily workflow and responsibilities
- Approving timecards and time-off requests in accordance with policy
- Monitor workload, performance and attendance, providing feedback as needed
- Provide training, guidance and ongoing support to ensure effective performance
- Serve as back-up to the receptionist
- Perform other duties as assigned
Qualifications:
Education/Experience:
- College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
- 3 years' experience working in an office environment
- 1-year supervisory experience, preferred
Skills, Knowledge & Abilities:
Computer Skills:
- Proficient in Microsoft Office Suite
- Maintain strict confidentiality
- Complete SFH Train the Trainer certification and keep current on guidelines, as needed
Certificates and Licenses:
- Complete Safe From Harm training, and keep current as needed
- Must have a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.