What are the responsibilities and job description for the HR Coordinator position at The Salvation Army USA Central Territory?
Position Summary: Provides administrative support to the Divisional Human Resources Managers and Director on all personnel matters. Assist in the day-to-day operations of the Human Resources Department.
Essential Responsibilities
Additional Responsibilities:
Essential Responsibilities
- Performs general clerical duties for the Department including data entry, preparing correspondence, handling mail and other related duties. Creates and maintains electronic employee files and legal files in compliance with applicable corporate and legal requirements, ensuring accuracy of files.
- Performs customer service functions by responding to employee requests and questions, escalating as appropriate.
- Ensures entries in TSAMM are complete and ready for inclusion in the HR agenda for Divisional Finance Board review in coordination with the HR Manager
- Maintain Job Postings on Applicant Tracking System (ATS) for assigned corps.
- Maintain current knowledge of Federal and State laws and regulations pertaining to employer and employees
- Prepares & forwards correspondence as assigned.
- Assist with various projects, as requested
- Maintain accurate records within the HRIS / Payroll System(s)
- Maintain and update employee files, I-9 files, and legal files in line with organizational policies and government regulations, to ensure accuracy of files
- Conduct background checks for all new hires; prepares and sends adverse action letters as required.
- Reviews any dispute submitted by a final candidate challenging the accuracy of information contained in the background check, and routes appeals through the HR Director.
- Assist in updating old job descriptions to the newest approved format.
- Assist in updating Harbor Light job descriptions in newest approved format.
- Update old job descriptions
- Review job descriptions annually, and as an opening becomes available.
- Assist in creating new job descriptions as needed.
- Assist in determining Fair Labor Standards Act (FLSA) status (exempt / non-exempt)
- Assist in determining pay grade for each position as needed.
- Perform other duties as assigned
Additional Responsibilities:
- Education/Experience:
- Associates degree or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
- 2 years’ Human Resources experience
- Strict confidentiality
- Proficient in Microsoft Office 365
- Working knowledge of TEAMS and SharePoint
- Willingness to learn new programs as needed
- Working knowledge of HRIS/Payroll/ATS systems, ADP Vantage a plus
- Complete The Salvation Army Safe From Harm training and keep current as needed
- Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)