What are the responsibilities and job description for the Administrative Assistant position at The Salvation Army USA Central Territory?
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The Administrative Assistant to the Milwaukee County Social Services Director is responsible for all administrative activities in support of the Milwaukee County Social Services Director, as well as government grant writing for the County programs.
About the role:
- Works directly with the Milwaukee County Social Services Director (MCSSD), Milwaukee Area Commander, Administrative Manager, and Emergency Lodge Director as needed and directed to help ensure the operations of the social services programs are successful and are contributing to accomplishing their established goals.
- Efficiently uses diplomacy to answer questions, help provide resolution, and supply information.
- Reviews and submits statistics from all social services program staff and county administration and submits a composite Social Services statistical report to DHQ monthly. Collect and compile year end statistics and analysis.
- Schedules and coordinates visits with social service agencies and providers in Milwaukee County.
- Coordinates Advisory Board Program Committee, Management Team, and various program meetings, to include scheduling, meeting invitations, location, lunch (or other refreshment as requested). Prepares meeting agendas and materials; attends and takes meeting minutes, distributes to participants. Maintains committee membership information.
- Coordinates communication of information between Social Service programs & activities, DHQ Departments and the MCSSD.
- Gathers, sorts and organizes information and prepares routine and special reports for the MCSSD.
- Ensures all documents requiring Divisional Mission and Program Council (DMPC) or Divisional Finance Board (DFB) approval are processed in accordance with established procedures and forwarded to the appropriate departments at DHQ.
- Researches, writes, and submits county, state, and federal government grants in accordance with Salvation Army processing guidelines.
- Maintains individual records for each contract and ensures compliance with the grants and contracts.
- Coordinates site visits and audits in collaboration with funding sources, oversight agencies, and the Finance Department.
- Develops contract proposals and renewals for submission to Divisional Finance Board.
- Assists Director with maintaining relationships with funding entities in order to protect existing funds and identify potential new sources of program revenue.
- Ensures compliance with United Way requirements. Creates and submits year end and six month reports.
- Contributes to successful achievement of tracking overall goals and objectives for each program, by meeting with key staff from each program and helping to identify goals, outcomes and outcome measurements. Works with HMIS to create reports to track identified outcomes.
Education: Associate's degree
Experience: Two (2) years experience as Administrative Assistant to a high-level manager or executive (in a nonprofit setting helpful). Grant writing experience preferred.
Or any equivalent combination of education and experience that provides the requisite knowledge, skills and abilities.
Certifications: Valid Wisconsin driver's license with clearance to drive from TSA's insurance.
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
