Support Services Assistant

Department: Women’s Way (Residential) Date: January 2025

Position: SUPPORT SERVICES ASSISTANT

Reports to: Support Services Manager

Status: Full-time (40/hours), Non-Exempt

Schedule: Day Shift with flexibility

Fts Mission Statement

The mission of Family Treatment Services is to provide a gender responsive recovery environment that is culturally informed, effective, and promotes the spiritual, physical and emotional health of families.

Aloha

FTS CORE VALUES:

We embrace diversity and are committed to maintaining an environment in which all persons are treated with kindness and compassion. We respect the worth and dignity of each person and seek to nurture that which is best in each of us.

Empowerment

We provide an environment that promotes personal and professional growth and affirms each person’s inherent right to make choices.

Community

We believe that many hands working together in unity foster connectedness and harmony at the family, agency and community levels.

Success

We, by living our core values, support the innate capacity of every person to be a successful and contributing member of the community, and we are successful as an agency.

Job Summary

Under the direct supervision of the Support Services Manager the Support Services Assistant works to support the food and supplies deliveries, inventory and overall ancillary client services including client charting and finance activities.

Qualifications

High school diploma and/or GED with 1 or more years of food service, food handling, inventory and/or supply management experience. Hawai’i Food Handlers Certification preferred.

Essential Functions

• Supports with coordination for special event planning for FTS.
• Provides support for the following agency activities:
• Overseeing the delivery and inventory of food, supplies and household goods including the use of the Foodbank at least once a month and coordinating the weekly distribution of food and supplies to the residential treatment program.
• Organize and pack food and supplies needed for clients monthly outings.
• Receive all food and supplies deliveries and put away in it’s proper place.
• Packs supply orders for Manoa, Admin, IMH, and Cottage 4 when requested.
• The overall upkeep of the cafeteria including keeping the pantry, the walk-in fridge, and the stand-alone freezers clean and organized.
• Quarterly fire drills and annual safety drills
• Monthly building inspection.
• Provides support for the following direct client activities:
• Coordination of client store runs including reviewing and approving client spending requests and transporting clients to the grocery store weekly.
• Management of client program fee activities including collection of monthly fees and checking client balances on EBT cards.
• Keeping an updated record of EBT card numbers along with the client's birthday that is required to check card balances.
• Scanning all receipts from client program fees and email it to our finance department.
• Assists the Support Services Manager in working with outside vendors, Executive and Clinical Director, and FTS Facilities Manager as it relates to the care and upkeep of the facility (including grounds keeping, household work orders and general maintenance issues).
• Covers support staff shift work between programs (as needed).
• Additional Employee Responsibilities at FTS:
• Responsible for regular attendance and notification of any absences (at least 3 hours prior to start of shift) or requests to flex schedule (allowed only after proper approval received).
• Use of TSA approved communication devices only (i.e. work email and work phone numbers). Timely response (within 24 business hours) to calls/texts/emails is expected.
• Correctly and promptly follow specified agency procedures required for the appropriate handling of all Emergency Response Codes.
• Participate in mandatory FTS trainings and quarterly staff meetings to keep updated with best practices and agency news.
• Complete annual health evaluations and TB clearances (per OHCA licensing regulations) and any other additional contract or licensing related employee requirements. Provide completed documentation to Administration.
• Maintains work area in a neat, orderly and sanitary manner.
• Perform other related duties as may be required or assigned to meet program needs.