What are the responsibilities and job description for the Accounts Receivable / Cashier Clerk position at The Salvation Army North & Central Illinois Division?
Position Summary: The Accounts Receivable/Cashier is responsible for the timely collection of receivables, prepares daily deposits, reconciles cash and credit transactions, and maintains detailed and organized financial records. The Accounts Receivable/Cashier works closely with internal departments and external Salvation Army locations to resolve discrepancies, apply payments correctly, and support the organization’s overall financial health.
Essential Responsibilities
Education/Experience:
Essential Responsibilities
- Prepares weekly deposits for all money (cash/sometimes checks) received for the general fund as well as online banking for Huntington Bank accounts
- Post batches daily from deposits made online and at the bank for general fund/city fund
- Communicate with corps to resolve payment discrepancy such as over/under payment of invoice, not enough information on check for money received
- Process reimbursement of petty cash slips daily for all DHQ employees.
- Prepare journal for petty cash replenishment through a check usually once or twice a month
- Facilitate with auditors over receipted transactions
- Order vending and pop machine products, as well as empty vending machines of all monies/count for deposit and handle all reimbursements to employees for money lost in vending machines
- Receipt any and all offerings from special events or camps
- Responsible for opening and sorting all incoming mail daily at Divisional headquarters and handling all incoming checks from mail
- Receive payroll checks for HR weekly for those employees who do not receive direct deposit
- Prepare journal entries for posting errors and NSF checks for general fund/city fund accounts
- Prepare and post Lockbox and internet donations
- Process and make check request to money listed in exchange account regarding overpayment of invoices, etc.
- Process check requests for Salvation Army units from the Territorial Headquarters wire
- Balance receipts and deposits at month end with bank statement
- Archive in Docstar and file all batches completed for general and city fund
- Order and prep gift cards and certificates for Christmas for each Salvation Army corps location
- Attend fundraising events as necessary for cash purposes
- Perform other duties as assigned.
Education/Experience:
- High School diploma/GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
- Degree in accounting or similar field
- Experience in accounts receivable processes
- Willing to train and learn a full range of skills related to the position
- Proficient in Microsoft Office 365
- Working knowledge of TEAMS and SharePoint
- Willingness to learn new software as needed
- Complete Safe From Harm training, and keep current as needed
- Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR).