Enrollment Coordinator

General Description

• The Enrollment Coordinator is responsible to:
• Maintain communication with Admissions Director to assist in the onboarding of new families and details pertinent to their enrollment
• Initiate and process re-enrollment for existing families (and contact deferred/waitlisted families from year prior)
• Process enrollment packets
• In coordination with Admissions, create tracking spreadsheet for Finance Department and HOS containing enrollment numbers, rate of attendance, financial aid/scholarships
  • Track per student tuition number
  • Run metrics on enrolled students
• Provide enrollment data to Head of School, Vice President of Schools, and President to help plan for growth, measure success, etc.
• Manage staff nursery enrollment alongside Dean of Early Childhood
• Build student and faculty schedules in SIS and assign students to classes
• Maintain detailed records of schedule adjustments; coordinate with finance when necessary
• Build yearly class rosters with appropriate Dean and/or teacher feedback.
• Maintain important documentation to student profiles in SIS (report cards, transcripts, outside credit documentation, teacher recommendations, work samples, 504/IEP plans, etc.). Update House affiliation, alerts and student photos in SIS
• Communicate with families about Financial Aid and Scholarships, internal and ACE (season beginning, key deadlines, requirements for applications, award notifications, etc.)
• Convene financial aid committee meetings (Head of School, VP of Schools, VP or Director of Advancement, Provost). Ensure financial aid awards are sent in a timely fashion.
• Send families registration forms and tuition contracts
• Assist Athletics and Theater Departments with addition of students to rosters
• Finalize payment agreements
• Set payment plan roll-over dates and coordinate start of the new financial year with finance office.
• Work with Curriculum Director to align enrollment numbers with book orders
• Progress SIS from year to year (Cleaning up data before progressing)
• Manages withdrawal, add/drop, and transfer process, working with Finance and HOS, including feedback paperwork
• Manage High School transcripts, ensuring students are meeting graduation requirements in a timely manner.
  • Meet with high school freshman to inform them of requirements and make a degree plan. Meet with high school juniors to check on graduation status and senior year.
• Manages transcript ordering service, Parchment.
• Reports dual enrollment rosters, and semester and final grades to college partner William Jessup University
• Teaches at least one class per year

Qualifications: At least three years relevant work experience. Excellent organizational, written communication, and interpersonal skills. Previous experience with a student information system (SIS), Blackbaud preferred.

Reports To: Head of School Houston, Vice President of Schools

Salary Classification: Full-time / twelve months

Supervision of Others: student worker if applicable

Hours Per Week: 40

Compensation & Benefits

• Beyond industry standard paid vacation leave
• Health insurance paid by the school (family coverage at employee’s option and cost)
• Life insurance, long term and short term disability, paid by the school
• Access to Dental, Vision, 401K and Voluntary Group Life insurance plans
• Tuition Remission PK -12 plus College (benefit increases from 50% to 75% to 90% over first 3 years of employment); Subsidized staff nursery (space permitting)

It is the policy of The Saint Constantine School (TSCS) to make all employment-related decisions for its employees and applicants in accordance with all applicable federal, state, and local laws and regulations and without regard to race, color, national origin, age, sex, or disability. TSCS hires individuals who are committed to supporting the school’s beliefs, as expressed in the Religious Requirements for Employed Administrators, Faculty, and Staff of The Saint Constantine School. TSCS will employ only persons who are authorized to work in the United States. All new hires must abide by the TSCS Employee Handbook.