Permit Runner and office manager

Job Summary
We are seeking a dynamic and highly organized Permit Runner and Office Manager to join our team! This vital role combines the responsibilities of managing daily office operations with the proactive coordination of permit procurement and tracking. As a Permit Runner and Office Manager, you will ensure smooth administrative workflows, facilitate communication across departments, and handle essential permit-related tasks that keep our projects compliant and on schedule. Your energetic approach and meticulous attention to detail will drive efficiency, support team success, and contribute to the overall growth of our organization.

Responsibilities

• Act as the primary point of contact for permit applications, renewals, and follow-ups with city agencies and vendors
• Manage daily office operations, including scheduling appointments, maintaining calendars, and overseeing administrative tasks
• Supervise clerical staff and coordinate training & development initiatives to enhance team performance
• Handle vendor management by coordinating deliveries, service appointments, and maintaining supplier relationships
• Oversee bookkeeping activities using QuickBooks to track expenses, invoices, and payments accurately
• Manage payroll processing, human resources documentation, and ensure compliance with company policies
• Maintain organized filing systems for permits, project documents, and office records while ensuring confidentiality
• Support event planning efforts for company meetings or community outreach activities
• Oversee front desk duties including multi-line phone systems, greeting visitors, and managing phone etiquette
• Assist with budgeting processes by monitoring expenses and preparing reports for management review

Skills

• Proven experience in office management or administrative roles within a fast-paced environment
• Strong organizational skills with the ability to multitask efficiently across various responsibilities
• Excellent communication skills for liaising with vendors, team members, and external agencies
• Demonstrated supervisory experience leading teams or overseeing staff performance
• Proficiency in QuickBooks for bookkeeping and payroll management
• Experience with event planning, calendar management, and vendor coordination
• Knowledge of human resources practices including employee onboarding and training development
• Familiarity with permit processes related to construction or project management is a plus
• Exceptional phone etiquette skills combined with experience managing multi-line phone systems
• Ability to handle filing systems meticulously while maintaining attention to detail in all tasks

Join us in this exciting role where your energy fuels our office operations! We value proactive individuals who thrive on organization, communication excellence, and supporting project success through efficient permit handling. Bring your supervisory expertise and administrative skills to help us create a well-managed environment that fosters growth and achievement!

Job Type: Full-time

Pay: $22.78 - $27.43 per hour

Benefits:

• Health insurance

Work Location: In person

Salary : $23 - $27