Listing Coordinator / Transaction Coordinator / Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and detail-oriented individual to join our team as a Listing Coordinator, Transaction Coordinator, and Executive Assistant. This multi-functional role is crucial in ensuring the smooth operation of listing management, contract-to-close transactions, and executive-level administrative support. The ideal candidate is a self-starter who thrives in a fast-paced environment, can manage multiple priorities with ease, and has experience in real estate or a related field.

Key ResponsibilitiesListing Coordinator (LC)

• Manage all listing documentation and ensure compliance with brokerage and local regulations.
• Schedule photography, staging, signage, and lockbox installations.
• Input and maintain property listings in MLS and related platforms.
• Coordinate with sellers, vendors, and agents for listing preparation and showing schedules.
• Ensure all marketing materials are created and distributed (flyers, online ads, brochures).
• Track listing activity and provide regular updates to sellers and the team.

Transaction Coordinator (TC)

• Oversee the transaction process from contract to close for both buyers and sellers.
• Ensure all documents are completed, signed, and submitted in a timely manner.
• Schedule inspections, appraisals, closings, and coordinate communication among all parties (clients, agents, attorneys, lenders, title companies).
• Maintain accurate and organized transaction files (digital and/or physical).
• Follow up on contingency deadlines and required paperwork.
• Provide status updates to clients and agents regularly.

Executive Assistant (EA)

• Manage calendars, schedule meetings, and coordinate travel and appointments for executives.
• Handle email and phone correspondence on behalf of the executive or team.
• Prepare reports, presentations, and meeting agendas.
• Assist with personal tasks and special projects as needed.
• Maintain confidentiality and discretion at all times.
• Support recruiting, onboarding, and team communication efforts.

Qualifications

• Proven experience in real estate coordination or administrative roles.
• Strong knowledge of real estate contracts, documents, and compliance (MLS, CRM systems, etc.).
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, and real estate platforms (e.g., MLS, Skyslope, Dotloop, etc.).
• High attention to detail with a problem-solving mindset.
• Ability to work independently and as part of a team.
• Real Estate License preferred but not required.

Job Type: Full-time

Pay: $45,409.41 - $54,686.61 per year

Benefits:

• Health insurance
• Paid time off

Ability to Commute:

• Bettendorf, IA 52722 (Required)

Ability to Relocate:

• Bettendorf, IA 52722: Relocate before starting work (Preferred)

Work Location: In person

Salary : $45,409 - $54,687