What are the responsibilities and job description for the Project Coordinator position at The RhysIvy Company LLC?
The Rhys·Ivy Company is a general contracting and professional services firm specializing in commercial construction, construction management, and specialty program consulting. Our mission is to build lasting relationships with our external partners, internal teams, and the communities we serve while delivering the highest quality service utilizing the leading industry standards for safety.
Summary
The Project Coordinator supports Project Managers, Project Accountants, and field leadership in planning, executing, documenting, and closing out of civil construction projects. This role serves as a key link between the field, office, subcontractors, and owners, ensuring projects are organized, documented, and progressing efficiently. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced construction environment.
Essential Responsibilities
- Assist with day-to-day administrative and coordination tasks across active projects
- Track and maintain project documentation, including contracts, subcontracts, RFIs, submittals, permits, and meeting minutes
- Support project scheduling updates, look-ahead planning, and progress tracking
- Coordinate communication between project teams, subcontractors, suppliers, inspectors, and owners
- Assist with procurement activities, material tracking, and subcontractor onboarding
- Maintain accurate project cost records, change order logs, and budget tracking documentation
- Prepare reports related to project status, safety, quality, and production as needed
- Support project closeout activities, including as-builts, warranties, and final documentation
- Ensure compliance with company policies, safety requirements, and project procedures
Other Responsibilities
- Strong organizational skills with the ability to manage multiple priorities
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Familiarity with construction documents, drawings, and specifications
- Strong written and verbal communication skills
- Ability to work effectively with field personnel and office staff
The RhysIvy Company is an Equal Opportunity Employer (EOE). We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, national origin, ancestry, citizenship, age, mental or physical disability, pregnancy, sex, marital or domestic partnership status, veteran status, sexual orientation, gender identity, genetic information, or any other characteristic protected by applicable federal, state or local law, ordinance or regulation.