What are the responsibilities and job description for the Client Service Representative position at The Regional Veterinary Referral Center?
At Regional Veterinary Referral Center, our team members all share the same passion for making and keeping animals healthy.
Our hospital truly is an excellent place to work, with a highly skilled team focused on 'best in practice' veterinary care.
We are very supportive of individuals looking to grow their veterinary careers and look forward to hearing from you.
Position Overview
- The Client Service Representative supports and adds value to an efficient organization dedicated to quality care and exceptional service. Performs a variety of clerical and customer service work in providing support to the hospital.
Key Responsibilities
- Offers owners and potential owners a warm and friendly greeting in person or on the phone; answers their questions
- Provide top notch customer service
- Maintain a professional appearance (clothes and attitude)
- Maintains clean exam rooms and lobby
- Identify and work compassionately with clients in various emotional states
- Responds to inquiries about the range of services the practice provides and the species it treats; refers to appropriate department/staff member as needed
- Coordinates the flow of pets and owners in the lobby; placates owners distressed by long waits, scheduling glitches, and other problems
- Recognizes the symptoms of pet(s) and owners in crisis; handles basic medical emergencies appropriately
- Assists owners when picking up medications, ashes or special dietary products; answers questions
- Inputs data to practice management software to check pets in; makes simple postings to accounts; compiles data for various reports
- Highly skilled at typing and editing a variety of correspondence, reports, memoranda, and other material ensuring accuracy
- Maintains professional in writing for responding to emails or documenting in database
- Receives and distributes incoming mail; processes and stamps outgoing mail
- Performs cashiering duties; processes refunds, returns and credits as needed
- Organizes and processes all payment plans
- Processes billing statements and collections
- May weigh pets when they come in for exams, procedures, etc.
- Processes faxes
- Shows up for work regularly; full time presence at work is essential for every shift
- Obtain previous records from other facilities and adds to patient chart
- Able to learn basic veterinary medicine terminology
- Be able to multi-task efficiently
- May take medication refill requests and messages for doctors
- Able to use Windows based computer systems, word processing, email, web search and other skills needed to use software.
- Able to reconcile the drawer and complete end of day duties at the close of the day
- Performs other duties as assigned by Hospital Manager and Medical Director
Qualifications (Required)
- High school diploma or GED
- May consider an equivalent combination of education, certification, training, and/or experience
- Previous reception experience at another Emergency Veterinary Hospital and strong typing and computer use skills.
Preferred Skills (Nice to Have)
- Over 2 years of experience as an ER receptionist.
Schedule
- Open for Full Time and Part Time
- Full Time:
- Sunday, Monday, Tuesday - 10:30AM-11PM
- Wednesday to Friday - 10:30 AM–11 PM
- Part Time: Saturday to Sunday - 7AM–7:30PM
What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:
- Medical, dental, and vision insurance
- Paid Parental Leave (birth, adoption, foster)
- 401(k) with discretionary contribution
- Team Member Pet Discounts
- Emotional wellbeing support — including Calm app access and 24/7 EAP
- CE stipends and career development resources
- Grant Circle — a relief fund for team members facing personal hardship
- Local hospital culture backed by national resources
At PetVet Care Centers, we're committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 420 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700 veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.
Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you're providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.
You care for pets. We care for you.
PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V
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