What are the responsibilities and job description for the Human Research Protection Program Administrator position at The Rector & Visitors of the University of Virginia?
The University of Virginia is currently seeking a Human Research Protection Program Administrator to join the Human Research Protection Program (HRPP) Office. This position will provide general administrative support for the HRPP office and coordinate activities promoting the ethical conduct of research and protection of participants in the University's clinical trials and non-clinical health research programs.
The successful candidate must be an effective communicator with strong attention to detail and organizational skills to ensure accurate recordkeeping while maintaining the confidentiality of sensitive information.
Key Responsibilities
Protocol Intake & Triage
- Review incoming Institutional Review Board (IRB) protocol submissions for completeness, accuracy, and adherence to submission requirements
- Assign submissions to the appropriate review pathway (e.g., exempt, expedited, full board) and reviewer based on regulatory criteria
IRB Meeting Coordination
- Draft and retain IRB members appointment letters
- Develop and manage IRB pre-meeting and full board meeting calendars across multiple panels
- Prepare and distribute meeting agendas, protocols, and supporting materials in advance of meetings
- Coordinate logistics for IRB meetings, including scheduling and virtual/in-person setup
- Ensure and verify that the meeting meets and retains quorum during the meeting
- Document the vote during the institutional review board meeting
Minutes & Documentation
- Compile accurate and detailed IRB meeting minutes that capture regulatory-required elements, discussions, and determinations
- Prepare the meeting minutes for the following meeting to allow for board review and vote
Reconciling Record
- Send notifications to investigators regarding study status
- Perform administrative closures of studies when there is study abandonment
- Retain and reconcile paper and electronic records
Perform other duties as assigned
Minimum Qualifications
Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
Experience: 3 years of relevant experience required.
Preferred Qualifications
- Experience using the Huron Electronic Institutional Review Board (eIRB) platform.
- Experience using Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.
Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Hiring Range: $31.00 - $34.00 per hour, commensurate with education and experience.
Anticipated Start Date: Summer 2026
Position Type & Work Location
- This is a Non- Exempt-level, benefited position. Learn more about UVA benefits.
- This position is based in Charlottesville, VA, and is eligible for a hybrid schedule, with additional on-site presence as needed, after required in-person training and in accordance with UVA's remote work guidelines.
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
The position will remain open until filled.
Additional Requirements
- Background checks will be conducted on all new hires prior to employment.
- This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply
Please apply online, by searching for requisition number R0084692. Complete an application with the following documents:
- Resume
- Cover Letter - should include your interest in the position and how your relevant experience pertains to this position.
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants may search and apply for jobs on theUVA Internal Careers website.
Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
Salary : $31 - $34