Academic Operations Specialist, Departments of Mathematics and Statistics

The Statistics and Mathematics departments in the College of Arts and Sciences at the University of Virginia seek an Academic Operations Specialist. The Academic Operations Specialist plays a central role in the day-to-day administration of the academic programs in the Statistics and Mathematics departments. This position serves as a primary point of contact for students navigating academic requirements, milestones, financial aid, and admissions processes - while also partnering closely with other offices in the College and across Grounds. The ideal candidate brings strong attention to detail, comfort with data systems, and a genuine commitment to student success.

The successful candidate:

• Genuinely cares about students and finds real satisfaction in helping them navigate complex academic and administrative processes
• Has a talent for managing detailed, data-intensive work without losing sight of the bigger picture
• Balances warmth and professionalism - you're approachable to students while being a trusted partner to faculty and institutional offices
• Stays organized and accurate under pressure, especially when managing competing deadlines across systems and stakeholders
• Proactively follows up, closes loops, and doesn't let things fall through the cracks
• Builds strong working relationships across institutional offices and knows how to get things done within a complex university environment
• Sees the impact of operational excellence - because when it's done well, everyone succeeds

If that sounds like you, the Academic Operations Specialist with Math and Statistics might be exactly what you're looking for.

Key Responsibilities:

Academic Support

• Provide direct support to academic program directors and serve as the primary point of contact for students in Statistics and Mathematics departments
• Provide guidance and support directors and students with academic requirements, tracking program milestones, degree planning and navigation of academic policies and procedures
• Oversee and maintain confidential student records in the Student Information System (SIS); regularly audit student records to ensure students are meeting key requirements or milestone for their programs
• Collaborate with academic director and department faculty on semester schedule of courses and timely entry into University systems
• Support department leadership with curriculum planning
• Coordinate with academic director as well as other department personnel on graduate student funding for each semester including summer and manage the entry into appropriate University systems
• Partner with Student Financial Services (SFS) and Graduate School of Arts & Sciences (GSAS) personnel as well as department leadership to resolve any student financial and funding issues that may arise
• Support the work of the department Graduate Admissions Committee; enter and track program decisions throughout the admissions cycle in University systems. Coordinate timely and accurate responses to applicant queries

General Administration

• Provide general administrative support across both departments, including correspondence, scheduling, document preparation, records management and purchasing
• Serve as a resource on departmental and University policies, directing faculty and students to appropriate institutional offices as needed
• Support additional operational and administrative needs as they arise

Minimum Qualifications

Education: Bachelor's degree

Preferred Qualifications

• Working knowledge of student related systems including Student Information System (SIS), Student Aid Funding Module (SAFM) in SIS, Slate, and Stellic
• Experience working in an academic environment

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The anticipated hiring range is $65,000-$70,000, commensurate with education and experience.

This is an exempt-level, benefited position. Learn more about UVA benefits.

This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after April 30, 2026.

Background checks will be conducted on all new hires prior to employment.

This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0082366. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants:Search and apply for jobs on theUVA Internal Careers website.

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Jessica Russo, Senior Recruiter, sxv9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.