What are the responsibilities and job description for the Organizational Assistant position at The Reading & Writing Project at Mossflower?
About the Job
The Reading & Writing Project at Mossflower is looking for a highly organized, detail-oriented Organizational Assistant to keep our work running smoothly behind the scenes. You'll be a trusted operational partner — supporting staff across departments, coordinating events, managing communications, and ensuring that our data and processes are accurate and efficient. If you love bringing order to complexity and thrive when your work makes a real difference for a mission-driven team, we'd love to hear from you.
Hybrid position: 3 days a week in-person in Dobbs Ferry, NY, 2 days a week Remote.
Responsibilities
Administrative Support: Manage schedules, handle correspondence, and coordinate meetings and appointments across departments
Event Coordination: Plan and execute virtual and in-person events from end to end — managing logistics, vendors, and details so everything runs without a hitch.
External Communications: Serve as a welcoming first point of contact for participants and partners, answering inquiries and sharing information about our events and programs.
Data Management: Accurately enter, update, and maintain records in Salesforce, keeping our data clean and current.
Inventory Management: Maintain accurate inventory records for published products and materials, coordinating distribution to staff and partners, managing reorders, and ensuring resources are organized and readily available for events, workshops, and daily operations.
Process Improvement: Spot inefficiencies and proactively bring ideas for streamlining how we work.
Qualifications
Proven success in administrative or organizational roles.
Exceptional attention to detail.
Excellent communication and interpersonal skills.
Proficiency in Google Workspace and Zoom.
Experience with Salesforce is preferred but not required.
Comfortable with ambiguity and frequent change.
About RWP-M
The Reading & Writing Project at Mossflower was created out of the pioneering work that Lucy Calkins began over forty years ago when she joined the faculty of Teachers College at Columbia University.
Inspired by her research, she developed innovative curricula and methods that transformed the way children learned to write, adapting the collegiate and professional-level “writing workshop” model for elementary-age students. For decades since, she has worked with schools and educators to help students become what she always knew them to be: proficient and enthusiastic writers, readers, and thinkers.
Today, RWP-M remains deeply rooted in this experience, while also holding true to this a spirit of innovation and continuous learning. At The Reading & Writing Project at Mossflower, Lucy Calkins and her team of experienced educators author the Units of Study in Reading, Writing, and Phonics for grades K through 8, and several series of engaging decodable texts. More than authors of curriculum, at its core, RWP-M is a community of practice, a think tank, and a professional development organization dedicated to transforming the way students learn to read, write, and think. This work is ever-evolving, we are consistently reflecting on the work we do, learning from the latest research in the field of education and from the research our team does every day in schools and classrooms across the world.
How to Apply
Interested candidates are invited to submit their resume and a cover letter explaining their qualifications and interest in the position to contact@readingwriting.net. Please include "Organizational Assistant Application" in the subject line.
The Reading & Writing Project at Mossflower is committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees. RWP-M does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Pay: $50,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- Where are you located? Are you able to travel to Dobbs Ferry, NY easily?
Work Location: Hybrid remote in Dobbs Ferry, NY 10522
Salary : $50,000 - $70,000