Campus Coordinator

POSITION TITLE: Campus Coordinator
CAMPUS/DEPT: Campus
SUPERVISOR: Principal/ Designee
SUPERVISES: N/A
STATUS & SALARY/FUNDING: Full-Time, Non-Exempt, 12 Month Calendar
[ ] 100% funded by Federal Grants
[ ] 50% funded by Federal Grants
Positions 100% funded by federal grants are conditioned on the availability of full funding, and positions 50% funded by federal grants are partially conditioned on the availability of funding. Grant Program Assigned: _____________________
POSITION SUMMARY
The Campus Coordinator supports the daily operations of a campus by providing high level organizational, logistical, and administrative coordination. This role ensures that campus systems run smoothly, supports campus leadership, and helps maintain an efficient, student centered environment. The coordinator works closely with administrators, teachers, staff, students, and families to uphold campus goals and district expectations.
KEY RESPONSIBILITIES AND DUTIES
Campus Operations & Logistics

Oversee and coordinate daily campus operations to ensure smooth functioning of school activities.

Manage campus calendars, schedules, and event logistics, including assemblies, meetings, and professional development.

Support the implementation of campus procedures related to attendance, discipline, safety, and student services.

Assist with substitute teacher coordination, duty schedules, and coverage needs.

Receive, store and submit campus funds to district business office (e.g, fundraising money).
Administrative Support

Provide direct administrative support to the principal and assistant principals, including preparing

reports, correspondence, and presentations.

Maintain organized digital and physical records, ensuring compliance with district and state requirements.

Coordinate communication between campus departments, district offices, and external partners.

Support campus budget tracking, purchasing, and inventory management for campus supplies and materials (e.g., entering requisitions/POs, transportation reservations).
Payroll & Personnel Support

Serve as the campus payroll designee, ensuring accurate timekeeping, verification of employee hours, and timely submission of payroll records in accordance with district policies and deadlines.

Assist staff with payroll related questions, corrections, and required documentation.

Monitor substitute assignments, extra duty hours, and attendance records to ensure payroll accuracy and compliance.
Student & Staff Support

Assist with student recruitment, enrollment, withdrawals, and records management.

Support staff onboarding processes, including orientation materials and access to campus systems.

Serve as a point of contact for staff, students, and families seeking information or assistance.
Compliance & Data Management

Support departments with collecting, organizing, and analyzing campus data related to attendance and discipline.

Ensure timely submission of required reports and documentation.
Campus Culture & Communication

Assist with parent engagement.

Help coordinate campus events, celebrations, and initiatives that promote a positive school culture.

Assist with drafting and distributing campus communications such as newsletters, announcements, and updates as needed.

Assist with drafting and distributing campus website and communication information assigned.
Professional Expectations

Maintain confidentiality of student, staff, and campus information.

Maintain and improve professional competence through ongoing training and development.

Attend staff meetings and serve on staff committees as needed.

Build and maintain positive, professional relationships with colleagues, students, families, and all stakeholders.

Maintain a professional relationship with colleagues.

Maintain regular attendance and punctuality.

Perform other job related duties as assigned.
QUALIFICATIONS

High school diploma/GED required; College hours/Associate’s degree preferred

Minimum 2 years experience in applicable area.

Experience in a public school district or charter, education service center, institution of higher education, or other educational setting preferred.

Experience working with a wide range of populations: personnel, students, parents, and other stakeholders.
OTHER POSITION REQUIREMENTS

Ability to adjust the eye to bring an object into focus; judge distance (close and distant); reach with arms extended and use hands to manipulate the keyboard, smart board and other conference room/classroom technology.

Ability to lift/carry up to 25 pounds, including but not limited to: books, paper, presentation materials and office materials/supplies.

This position requires frequent standing, walking, sitting, bending, kneeling and/or the ability to be mobile.

This position may require prolonged or irregular hours.

Maintain emotional control under stress.

Ability to travel throughout the district and city as needed by means of personal/private or public transportation in compliance with the state’s department of motor vehicle and/or public transportation laws.

Ability to communicate effectively in English both written and oral forms with all levels of management, both internal and external to the district.
EXPECTED KNOWLEDGE, SKILLS AND ABILITIES

Ability to build and sustain positive, collaborative relationships both internally and externally

Ability to interpret laws, rules, and policies

Ability to plan and present information to a variety of audiences

Ability to facilitate various size groups using facilitative leadership skills

Skills in written and oral communication (English), planning, and organization

Knowledge of current trends, methods, research, and technology in area of responsibility

In-depth knowledge of assigned program and service area

Ability to collect, analyze and interpret data
ACKNOWLEDGEMENT
I have carefully read and understand the contents of this position description. I understand the responsibilities, requirements and duties expected of me. I understand that this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the position. While this list is intended to be an accurate reflection of the current position, the employer reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed as directed by the employer. I understand that I may be required to work overtime, different shifts or hours outside the normally defined workday or workweek. I also understand that this position description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time and for any reason, and the employer has a similar right. The employer is an Equal Opportunity Employer . In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer. This description describes the general responsibilities and requirements for the stated position and in no way is an exhaustive list. The Pro-Vision Academy maintains the right to assign or reassign responsibilities to this position at any time.