What are the responsibilities and job description for the Assistant Operations Manager position at The Primavera Regency?
Job Summary
The Primavera Regency is seeking a reliable, organized, and motivated Assistant Operations Manager to join our management team. This is a hands-on position that combines administrative and financial responsibilities with banquet and event operations.
The ideal candidate is detail-oriented, comfortable working with numbers, and capable of taking a leadership role during weddings, banquets, corporate functions, and other special events.
Key Responsibilities
Bookkeeping & Administrative Support
Assist with day-to-day bookkeeping and financial record keeping
Organize invoices, receipts, deposits, payments, and other financial documents
Assist with accounts payable and accounts receivable
Help maintain accurate records of business expenses and transactions
Assist management with reports, paperwork, filing, and other administrative duties
Maintain confidentiality when handling financial and employee information
Payroll Support
Assist with preparing and processing employee payroll
Review employee hours, timecards, and attendance records
Help verify payroll information for accuracy
Maintain organized employee and payroll records
Work with management to resolve timekeeping or payroll discrepancies
Event Operations & Captain Responsibilities
Serve as an Event Captain during weddings, banquets, corporate events, repasts, and other private functions
Assist with overseeing event setup, execution, and breakdown
Supervise and direct servers, bartenders, bussers, and banquet staff
Review event details and ensure the banquet team is properly prepared
Coordinate timing between the kitchen, service staff, management, vendors, and clients
Ensure food and beverage service meets company standards
Handle guest or client concerns professionally during events
Help ensure events remain on schedule and run smoothly from beginning to end
Assist senior management with daily venue operations as needed
Qualifications
Previous experience in hospitality, restaurant, banquet, office management, bookkeeping, or a related field preferred
Basic bookkeeping and payroll knowledge preferred
Strong organizational and time-management skills
Comfortable working with numbers and maintaining accurate records
Strong leadership and communication skills
Ability to supervise and motivate a banquet team
Professional appearance and customer-service mindset
Ability to multitask and remain composed in a fast-paced event environment
Basic computer skills; experience with payroll, accounting, Microsoft Office, or similar software is a plus
Must be available to work a flexible schedule, including evenings, weekends, and holidays when events require
What We're Looking For
We are looking for someone who can become a dependable part of our management team. This position is ideal for someone who enjoys both the business/administrative side of hospitality and the excitement of working directly with events and guests.
The Assistant Operations Manager will work closely with senior management and will have the opportunity to learn multiple areas of the business while taking on increasing responsibility.
Position: Assistant Operations Manager
Industry: Hospitality / Banquets / Special Events
Schedule: Full-Time | Flexible Schedule | Weekends & Evenings Required
Pay: $52,557.18 - $63,294.68 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $52,557 - $63,295