Facilities & Grounds Coordinator

Position: Church Facilities & Grounds Coordinator

Reports To: PCCH Church Administrator

Weekly hours: 40 hours/week, usually Monday-Friday, 8:30-4:30 pm, with some weekends, church holidays, and occasional evenings, scheduled in consultation with Church Administrator

Job Summary:

The Church Facilities & Grounds Coordinator manages the daily operation and care of the Presbyterian Church of Chestnut Hill (PCCH)’s facilities. This person is a hands‑on team member with a positive attitude, and is a self-organizer who proactively identifies and addresses needs as they arise. This position plays a key role in the upkeep of our 35,000 sq. ft. building and surrounding site, and must work together with PCCH staff, congregants, tenants and vendors to provide high-quality support. The Facilities & Grounds Coordinator ensures the campus is welcoming, safe, and ready for daily events and activities, supporting the operation of our core ministry activities, including PCCH’s Preschool and Center on the Hill offerings for senior adults, as well as community meetings, classes and events.

The Facilities and Grounds Coordinator reports to the Church Administrator and will coordinate closely with the Part-time Sexton, who works mostly evenings and weekends and shares responsibility for campus maintenance and security.

Job Responsibilities:

Campus Building and Grounds Operations

• Monitor the building and grounds and routinely inspect the property to assess maintenance needs. As needs arise, independently determine how to address each need:
• Handle routine maintenance and minor repairs, such as changing lightbulbs, replacing HVAC filters, fixing leaky faucets, etc., and responding to maintenance emergencies in a timely manner.
• Determine which issues and projects need to be addressed by outside contractors; identify the appropriate contractor; coordinate the work and oversee it to completion.
• Ensure proper functioning of all major systems, including plumbing, electrical, HVAC, fire safety, security systems, and elevator, following best practices for maintenance schedules, in coordination with outside vendors.
• Coordinate with the Church Administrator to ensure that all building systems are properly licensed, registered, and inspected with the state, city, or other governing bodies, as appropriate.
• Keep accurate records of all inspections, maintenance, and repairs carried out on the property, as well as any incidents or accidents that occur.
• Oversee campus security: ensure that buildings are appropriately un/locked based on scheduled activities; set security systems; respond to suspicious activity or disturbances.
• Assist Church Administrator in updating and maintaining best practices for the facility and personnel safety.
• Monitor and establish reports and controls for the property's inventory of tools and building supplies; coordinate ordering and restocking of building supplies.

Building Use Logistics and Support

• Set up and break down spaces for scheduled activities, including worship, classes and social events, ensuring that all rooms are prepared in a timely fashion.
• Manage the cleaning and storage of tables, chairs, and other equipment.
• Coordinate with staff and church volunteers to prepare for special services and events, such as Christmas, Easter, weddings, funerals, concerts, and rental events.

Building Cleanliness

• Ensure that facilities are clean, presentable, and safe for daily operations and special events.
• Maintain clean and well-stocked bathrooms and kitchen, partnering with the Part-time Sexton as necessary.
• Remove trash and recycling daily, in coordination with the Part-time Sexton and cleaning crew. Monitor the property’s dumpsters for overflow and/or inappropriate dumping; report issues to the Church Administrator and assist with resolutions.
• Oversee and manage all third-party cleaning vendor activities; schedule and supervise care of floors, windows and surfaces throughout the campus.

Grounds Maintenance

• Manage all aspects of maintaining clean, well-kept and safe grounds.
• Provide daily and weekly grounds maintenance: address any trash, debris, or other immediate issues; seasonally, provide routine lawn mowing, trimming, weeding and watering.
• Schedule and oversee routine landscaping and tree maintenance.
• During winter conditions, ensure that the grounds are appropriately plowed, shoveled, and treated, in conjunction with outside contractor and Part-time Sexton.

Other responsibilities as assigned by Church Administrator.

Qualifications:

• High school diploma or GED.
• Minimum 3-7 years experience in facilities maintenance, hospitality & events, and/or construction or services contracting.
• Experience in coordinating with 3 party contractors and vendors.
• Experience working with customers and/or the general public with a friendly, accommodating and efficient demeanor.
• Experience performing routine maintenance tasks and minor repairs on commercial properties.
• Comfort with using and/or learning to use Microsoft Office suite and church-specific planning tools.
• Ability to lift and move heavy objects, up to 50 lbs.
• Ability to work independently, follow instructions, and contribute as part of a team.
• Strong attention to detail and organizational skills; reliable and trustworthy; respectful of church religious practices.
• Flexibility: church events often occur outside of regular business hours and in some instances being present for such events is essential. These shifts will be scheduled in advance and will typically not exceed 40 hours a week, though overtime and holiday pay will be applied as appropriate.
• Preference may be given to applicants with previous experience working in a church or similar setting, as well as knowledge of commercial building maintenance.

Benefits:

• Compensation in the range of $23/hr. -- $26/hr., commensurate with qualifications and experience
• Employer 403b contribution after first year of employment
• Twenty days of PTO per year, in addition to paid holidays
• Time and a half pay for overtime, plus additional time off for holidays worked

Pay: $23.00 - $26.00 per hour

Expected hours: No more than 45.0 per week

Benefits:

• 403(b)
• Paid time off
• Professional development assistance

Application Question(s):

• Do you have experience using Microsoft Office Suite?
• Do you have experience maintaining a commercial property?

Education:

• High school or equivalent (Required)

Ability to Commute:

• Philadelphia, PA 19118 (Required)

Work Location: In person

Salary : $23 - $26