What are the responsibilities and job description for the Administrative Assistant position at The Pollock Firm LLC?
We are seeking a professional, organized, and team-oriented Administrative Assistant to join our boutique legal firm in Lawrenceville, New Jersey. This role is a true blend of reception, administrative support, and office coordination, and is ideal for someone who is accustomed to, and enjoys being the central point of communication and supporting a team in a professional environment. If you are dependable, personable, and thrive in an active, dynamic role, we encourage you to apply.
What You’ll Do
- Serve as the first point of contact by greeting clients, answering phones, and managing the front desk
- Provide administrative and secretarial support, including preparing correspondence, organizing files, scanning, communicating with clients, assisting with signings, organizing and distributing mail, and data entry
- Create and maintain accurate records and assist with document preparation
- Act as a NJ Notary Public (or be willing to obtain certification)
- Support attorneys, paralegals, and staff with departmental needs, general office administration, and day-to-day office operations
Qualifications
- Prior experience in reception, administrative assistance, or a similar client-facing office role
- Strong proficiency with Microsoft Word, Excel, and Outlook; ability to learn firm-based software
- Excellent verbal and written communication skills, with a professional and calm client-service approach
- Highly organized, detail-oriented, and comfortable managing multiple tasks
- Ability to handle changing priorities and independently manage time to meet deadlines
- Can commit to a 9:30 AM to 5:30 PM in-office schedule
- High School diploma or equivalent
Our Benefits
- We offer health, dental, vision, and life insurance, a 401(k), and generous paid time off and vacation package
Job Type: Full-time
Pay: $42,500.00 - $53,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you a Notary Public or willing to become one?
Ability to Commute:
- Lawrenceville, NJ 08648 (Required)
Work Location: In person
Salary : $42,500 - $53,000