Research Administrator

Research Administrator

12 month contract

New York, New York

Hybrid - 2 days on site, 3 remote

$33-37hr

Must Haves:

• A minimum of 3 years of related experience, including prior experience in an academic grant funded environment.
• Knowledge of and experience with full scope of pre-award grant management, including mastery of terminology, standards, and tools for grant management; Ability to serve as a resource to peers.
• Proficiency in Microsoft Office (especially Excel)

Plus:

• Bachelor's degree in biological science or business/administration degree such as finance, accounting, business administration, business, public health, public administration, or a directly related field.
• Prior experience with NIH submissions and systems (eRA Commons, ASSIST, RePORTER)

Position Summary

As a member of the Pre-Award team, the Research Administrator I contributes to the organization's research mission by supporting grant-related pre-award administrative activities for research departments and participating programs.

In this role, the Research Administrator I will leverage their pre-award grant administration knowledge to assist faculty in the submission and pre-award administration of grants and contracts.

Key areas of responsibility will include assisting Principal Investigators (PIs) in the development, review, and submission of grants; preparing grant budgets; drafting supporting materials; and assisting with annual progress reports.

Through this role, the Research Administrator I can expect to broaden their knowledge of academic grant-funded environments, including complex grants and the funded research landscape, while contributing to the development of peers on the Pre-Award team.

To be successful in this role, the Research Administrator I should be able to apply their full breadth of pre-award grant administration knowledge while demonstrating strong interpersonal and communication skills, attention to detail, and an ability to work collaboratively and independently in a deadline-driven environment.

The Administrator I should be enthusiastic about building relationships and working closely with Principal Investigators to contribute to the advancement of research.

Responsibilities

Pre-Award Grant Administration

• Assists in the development, review, and submission of all Federal, State, and foundation grants and contracts applications, with a primary focus on individual investigator grants and multi-component grants. Manages timelines and the overall progression of submission to ensure the on-time completion of high-quality, responsive, and compliant proposal applications.
• Trains under the direction of senior staff to gain knowledge and expertise in complex grants, such as center grants and training grants. Assists senior staff on pre-award administration of said grants.
• Prepares grant budgets and budget justifications based on the aims provided and RFA technical content requirements in full compliance with sponsor/donor policies and organizational requirements, as well as engages outside collaborators and establishes subcontracts.
• Prepares and compiles all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
• Drafts supporting documents for grants including letters of intent, letters of support, cover letters, facilities, and resources.
• Maintains detailed, up-to-date records of PI's other support, biosketches, and grant submission documents.
• Responds to RFAs and summary statements and addresses issues prior to submission.
• In coordination with the Post-Award Team and Principal Investigators, promotes accurate preparation and timely submission of progress reports as required by sponsoring programs.
• Tracks the status of pending applications and follows up with investigators regarding review/funding status of applications.
• Supports investigators in responding to Just-In-Time requests.
• Ensures files are complete for awarded applications and secures missing information from Principal Investigators and/or administrators.
• Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing systems using shared drives, and updated resources and facilities.
• Performs all other duties as assigned within scope of practice and/or training.

People and Stakeholder Management

• Works collaboratively and cooperatively with faculty, grant writers, proposal development teams, and the Pre-Award team on all aspects of grant administration.
• Manages and maintains positive relationships with internal and external stakeholders, such as faculty, internal offices, funding agencies, and collaborating organizations.
• Contributes to a team learning culture by providing support to colleagues, demonstrating self-development, and keeping current on relevant professional development topics.
• Models professionalism and accountability in interactions with internal clients through clear, respectful, and timely communication and responsive follow-up.

Strategy and Continuous Improvement

• Maintains sound knowledge of federal rules and regulations that govern research grants and stays informed about sponsor terms and conditions for submitting and administering grant awards.
• Participates in and/or supports team projects and initiatives. Uses tools and reporting mechanisms to track progress and ensure timely communication of issues and status.
• Keeps current on all organizational policies, goals, and initiatives.
• Successfully completes all required organizational and department trainings.
• Performs other related duties and responsibilities as assigned/requested.