Office Assistant

Job Title: Office Assistant

📍 Chattanooga, TN (Onsite)

📅 12-Month Contract-to-Hire

We are seeking a highly organized and professional Office Assistant to support daily office operations in our Chattanooga office. This role is ideal for an administrative professional who enjoys managing multiple priorities, supporting leadership teams, coordinating meetings and events, and ensuring the office operates efficiently on a day-to-day basis.

The successful candidate will be dependable, responsive, detail-oriented, and committed to maintaining a professional office environment while working onsite during regular business hours.

Responsibilities

• Provide administrative support to the Office Manager and office leadership team
• Manage calendars, appointments, meetings, and event coordination
• Plan and facilitate on-site and off-site meetings, trainings, and office events
• Coordinate travel arrangements and prepare itineraries
• Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes
• Support Project Managers with proposal development, purchase orders, project schedules, budget tracking, and project-related administrative tasks
• Maintain the reception area, greet visitors, and direct inquiries appropriately
• Coordinate conference room scheduling, catering, and meeting logistics
• Process accounts payable invoices and assist with office budget tracking
• Manage office correspondence, mail, packages, and deliveries
• Coordinate facility requests, office maintenance, and vendor relationships
• Maintain office supplies, inventory, kitchenette, furniture, and equipment
• Assist with office security administration, including badges and keys
• Support onboarding and offboarding activities in partnership with management and HR
• Maintain seating charts and organizational charts
• Perform other administrative and operational duties as assigned

Qualifications

• High School Diploma or GED required
• Minimum 4 years of office administration, clerical, or related experience
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Strong organizational, prioritization, and time management skills
• Excellent written and verbal communication skills
• Ability to work independently while maintaining accuracy and reliability
• Professional communication skills when interacting with employees, clients, vendors, and business partners
• Strong attention to detail and problem-solving abilities
• Ability to maintain confidentiality and exercise discretion
• Punctual, dependable, and team-oriented

If you're an experienced administrative professional looking for a long-term opportunity, we'd love to hear from you.