What are the responsibilities and job description for the Accounting Specialist position at The Planet Group?
Accounting Specialist
Contract-to-hire
Start asap
Full time
Waltham, MA
Onsite daily
$28-33hr
Must haves:
-2 years of accounts payable, invoicing and/or accounts receivable experience
-Friendly and strong communicator
-MS Office (Excel & Outlook)
Preferred:
-Construction or Service industry
-Associate or Bachelor degree
The Accounting Specialist is a key player in ensuring smooth financial operations and exceptional client support for our Service Team. The primary responsibilities include daily customer invoicing, accounts payable approvals, assistance with payroll processes, and customer communication regarding invoice status and payments.
Responsibilities:
Daily Customer Invoicing:
- Generate and process customer invoices through ServiceTrade software for completed maintenance and service work.
- Ensure accuracy in invoicing, including appropriate documentation and compliance with customer contracts.
Accounts Payable Approvals:
- Review and approve daily accounts payable for vendor invoices related to the Service Group.
- Ensure accurate coding and documentation for all payments.
Payroll Assistance:
- Assist in the preparation and processing of payroll for service technicians and administrative staff, ensuring timely and accurate submissions.
Customer Communication:
- Communicate with customers regarding the status of open invoices, providing updates on billing and payment schedules.
- Follow up on outstanding payments and address customer inquiries or issues related to invoicing.
- Collaborate with the accounting team to reconcile discrepancies in accounts receivable and accounts payable.
Salary : $28 - $33