Academic Assistant

Administrative Coordinator

4 month contract

2 days on site

Must Haves:

• Administrative background
• Strong written and verbal communication skills
• Experience in Academic Affairs
• Excellent organizational, time management, and interpersonal skills

Preferred Skills:

• Bachelor's degree
• Experience in higher education or academic administration

Responsibilities:

• heavy administrative support for processing academic reappointment materials including template offer letters, DocuSign follow up for signatures, electronic filing, managing a transaction log/google sheet. 50%
• support for managing communications to academic staff regarding information needed for reappointments and tracking status 25%
• support for managing deadlines for workflow for academic reappointments 15%
• assist with administrative duties related to visa processing 5%
• assist with calendar management, scheduling and joining meetings as needed to take minutes that require process follow up for new appointments and/or reappointments 5%

This role in in person three days to start and after a time period where training and acclimation seems ok, the temp can be remote 3 days, and 2 days in person