Legal Administrative Specialist

Role Summary

We’re seeking a Legal Administrative Specialist with transactional law firm experience to provide high-level support to attorneys and timekeepers. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, transaction-focused environment. You’ll play a key role in supporting deal closings and ensuring smooth operations for attorneys and clients.

Key Responsibilities

• Manage day-to-day administrative tasks, including scheduling, correspondence, and document preparation.
• Draft, edit, and finalize legal documents for transactional matters; perform redline comparisons as needed.
• Support transaction closings by organizing signature packets, reviewing documents, and preparing closing binders.
• Maintain accurate client intake and transaction records, ensuring compliance with firm procedures.
• Assist with billing and collections related to transactional matters.
• Collaborate across teams to ensure seamless support for deal execution.
• Mentor new team members on transactional workflows and firm procedures.

What You’ll Bring

• High school diploma required; college degree preferred.
• 3–5 years of transactional experience in a law firm environment strongly preferred.
• Advanced proficiency in MS Word, Excel, Adobe, DocuSign, and time-entry systems.
• Ability to manage complex transaction documents and multiple assignments under tight deadlines.
• Strong written, verbal, and interpersonal communication skills.
• Detail-oriented, proactive, and adaptable to changing priorities.
• Positive attitude and commitment to teamwork.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.