What are the responsibilities and job description for the Temporary Purchasing Administrator position at The Personnel Consulting Group?
Summary
The Temporary Purchasing Assistant plays a critical role in sourcing, and procuring materials, equipment, and services to support project execution. This role ensures timely and cost-effective procurement aligned with company policies and project requirements, while fostering strong relationships with vendors and internal stakeholders.
Key Responsibilities
1. Procurement and Sourcing
- Evaluate and select suppliers based on quality, cost, reliability, and delivery performance.
- Obtain and analyze quotes, bids, and proposals from multiple suppliers.
- Place purchase orders for materials, rentals, consumables, printing documents, advertising items, and more for both jobs and departments.
- Respond to daily requests for quotes for current jobs and needs.
2. Vendor Management
- Monitor supplier performance and resolve any issues related to delivery, quality, or service.
3. Inventory and Cost Control
- Manage cost transfers when invoices have not been posted or paid.
- Identify cost-saving opportunities and implement strategies to achieve procurement efficiency.
4. Problem Solving and Compliance
- Address and resolve material discrepancies and deliveries on purchase orders. Submit non-compliances to Purchasing for vendor resolution.
- Solve invoice issues related to price discrepancies.
- Arrange shipments, including international shipments.
5. Project and Equipment Management
- Coordinate equipment call-offs for rentals at the end of projects.
- Support project start-ups by ensuring all required materials and services are in place.
6. Compliance and Documentation
- Ensure all purchasing activities comply with company policies, procedures, and regulatory requirements.
- Maintain accurate and up-to-date purchasing records, including purchase orders, invoices, and supplier agreements.
- Assist in audits and reporting related to procurement processes.
7. Cross-Functional Collaboration
- Work closely with project managers, operations, and finance to align purchasing with project timelines and budgets.
- Address and resolve discrepancies between purchase orders, deliveries, and invoices.
Qualifications
Education & Experience
- Bachelor’s degree in Supply Chain Management, Business Administration, or related field preferred.
- Minimum of 3 years of experience in procurement, purchasing, or supply chain roles, preferably in construction or industrial services.
Skills and Competencies
- Strong negotiation and communication skills.
- Proficient in Microsoft Office Suite and purchasing software (e.g., ERP systems).
- Excellent organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Knowledge of construction materials, tools, and equipment is a plus.
Work Environment and Physical Requirements
- Primarily office-based with occasional visits to job sites or supplier locations.
- Ability to lift and move items up to 25 pounds occasionally.
- May require extended periods of sitting and computer use.
Performance Indicators
- On-time delivery of materials and services.
- Achievement of cost-saving objectives.
- Maintenance of accurate procurement records and documentation.
- Positive feedback from internal stakeholders and vendors.
- Compliance with procurement policies and procedures.