Nonprofit Fiscal Management Bookkeeper

Position Overview

The Nonprofit Fiscal Management Bookkeeper manages the full accounting cycle, including daily transaction processing, month‐end close, financial reporting, and audit preparation. Not-for-profit experience preferred. This role supports the organization with administrative and HR functions, ensures compliance and accurate record keeping. It is ideal for someone who thrives in a fast‐paced environment, enjoys improving systems, and brings strong nonprofit accounting experience.

This is a HYBRID role and we offer great benefits and a flexible schedule.

Key Responsibilities

Accounting & Financial Management

• Maintain the general ledger and chart of accounts
• Process AP, AR, payroll entries, bank and credit card activity, and journal entries
• Complete month‐end and year‐end close, including all reconciliations
• Prepare timely financial statements and internal reports
• Track restricted/unrestricted funds and support grant reporting
• Maintain fixed asset and depreciation schedules

Compliance & Audit

• Prepare audit schedules and documentation
• Support annual 990 preparation
• Maintain internal controls and ensure GAAP compliance
• Prepare schedules for workers’ compensation audits
• Responsible for all property and liability insurance renewals, quotes, and policies
• Work with consultant with State Charitable registration

Payroll & HR Support

• Coordinate payroll with external provider
• Maintain compensation and PTO records
• Reconcile payroll liabilities and benefit invoices
• HR and Benefit oversight and administration
• Oversee onboarding and off boarding of employees

Accounts Payable & Receivable

• Process vendor invoices, reimbursements, and credit card transactions
• Manage receivables including donor revenue, grants, and program fees
• Monitor aging reports and follow up on outstanding items

Systems & Process Improvement

• Maintain QuickBooks Online and ensure CRM/donor database integration
• Recommend workflow improvements to increase accuracy and efficiency
• Support development staff with financial information as needed
• Support staff training on financial procedures

Qualifications

• 5 years of bookkeeping or accounting experience (nonprofit strongly preferred)
• Proficiency in QuickBooks Online and Excel
• Strong understanding of GAAP and nonprofit fund accounting
• Experience preparing audit schedules and supporting external auditors
• Ability to manage multiple priorities with accuracy and calm
• Excellent communication skills and a collaborative mindset
• High level of integrity and commitment to confidentiality

Preferred Skills

• Experience with donor databases (Salesforce, Bloomerang, DonorPerfect, etc.)
• Familiarity with payroll systems (ADP Total Source, Paychex, Gusto)
• Knowledge of insurance administration and state charitable registrations
• Knowledge of basic HR practices
• Ability to develop and refine internal controls