Accounts Receivable Specialist

General Overview:

The Accounts Receivable Specialist position is to provide precise financial, clerical, and administrative services to ensure timely and accurate payment of accounts. It is a crucial role in maintaining the company’s cash flow and positive customer relationships. This position resides in the Finance Department and reports to the Accounts Receivable Manager.

Essential Job Functions:

• Create and send accurate invoices to customers in a timely manner adhering to payment terms and conditions.
• Monitor customer accounts, manage open receivables, and handle any customer inquiries.
• Track and apply incoming payments to appropriate invoices
• Practice timely collection procedures to ensure payment, making outbound collection calls or emails in a professional manner, while keeping and improving customer relations
• Generate AR aging reports to identify critical issues and escalate accordingly when applicable.
• Reconcile customer accounts to ensure accuracy and resolve any billing/payment discrepancies
• Create billing codes for new customers
• Post daily cash receipts
• Maintain sales tax exemption software
• Review and maintain progression of job to ensure accurate billing
• Maintain a good working relationship across all departments

Required Knowledge, Skills, and Abilities:

• 3 Year Degree or equivalent work. Preferred experience in Accounting, Business Administrations, Bookkeeping, or Manufacturing.
• Understanding of fundamental accounting principles and entire AR process including invoicing, cash application, collections, and reconciliations.
• Proficient in Excel including spreadsheet function, formulas, and data analysis.
• Ability to work both independently and within a team environment
• Strong collection skills
• Well-developed analytic and problem-solving skills
• Meticulous attention to detail and accuracy
• Efficiently manage workload, prioritize tasks, and meet deadlines
• Maintain positive customer relationships to encourage timely payments and resolve disputes with agreeable solutions
• Clear and professional communication skills
• Self-sufficient starter able to handle a high paced job and adapt to necessary changes

Preferred Qualifications:

• AIA Pay Application Experience
• Epicor ERP Software Experience
• MES Software Experience
• Lien Process Knowledge

Pay: $65k - $70k annually

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance