What are the responsibilities and job description for the Executive Assistant, Vice President Student Affairs position at The Pennsylvania State University?
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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Office of the Vice President for Student Affairsisseekinga highly skilledExecutive Assistantto serve as the primary administrative support for the Vice President for Student Affairs (VPSA) andtosupport the programs andactivities of the Division.The scope and nature of this positionrequirea commitment to inclusive excellence and the ability to maintain a high level of discretion and confidentiality.The successful candidate will be a team-oriented professional who hasdemonstratedsuccess in a fast-paced environment where needs and priorities evolve regularly.
Primary responsibilities of this position:
Coordinate high-level, confidential, and sensitive internal and external communications
Manage calendars, scheduling, projects, and eventsfor the VPSA
Coordinatetravel arrangements, meeting logistics, and budgetary expenditures
Overseeoffice operations
Developand maintain positive liaison relationships with various internal and externalstakeholders, includingstaff, executives, trustees, faculty, students,parents,donors,andalumni
Other responsibilities:
Collaborate with administrative support staff within Student Affairs and across the University
Prepare agendas, meeting materials, presentations, and reports
Greet visitors, screen phonecallsand correspondence, determineappropriate action, and compose responses on behalf of the VPSA
Serve as a liaison with student leaders, Student Affairs staff, academiccolleges/departments,and externalconstituencies
Planand support events such as dinners, receptions, roundtable discussions, and committee meetings
Assistwith resolvingstudent and universityissues in coordination with multiple units
Monitor and track budgets, review and approve financial transactions, and assist with financial oversight
Manage complex projects, events, and programs
Provide administrative support during crisis responseand urgent situations
Interpreting and monitoring compliance withUniversitypolicies
Manage and coordinate special projects as assigned
Position Requirements:
Proficiencyin Office 365 isrequired, and experience with programs such asWorkDay,SIMBA,SAPConcur,andLionPathis preferred
Experience supporting a senior executive and working with students is preferred
Excellent leadership, written and verbal communication,and management skills
Outstanding problem-solving skills, initiative, teamwork and team-building abilities, strong interpersonal skills, anddemonstratesound judgment.
This is an exempt position that requireslimited evening and weekend commitments.
Theanticipatedstart date is Monday, May 18th.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Bachelor's Degree 6 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $61,800.00 - $89,600.00.Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.Federal Contractors Labor Law Poster
PA State Labor Law Poster
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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.