What are the responsibilities and job description for the Administrative Support Assistant position at The Pennsylvania State University?
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Administrative Support Assistant provides administrative and operational support to the Associate Dean for Student Success and supports cross-functional initiatives spanning the Chaiken Student Success Center, Diversity, Equity, Inclusion, and Belonging (DEIB) programming, and Undergraduate Recruitment and Career Services within the College of Information Sciences and Technology (IST).
This role requires a high level of autonomy, sound judgment, and coordination across multiple stakeholders to support student success initiatives, inclusive excellence efforts, and recruitment activities. The position plays a critical role in advancing IST's commitment to belonging, access, and student-centered engagement from recruitment through graduation.
Key Responsibilities
Provide administrative support to the Associate Dean for Student Success, including calendar and travel management, preparation of leadership materials, meeting support, special projects, and the handling of confidential student, personnel, and strategic information.
Prepare agendas, minutes, presentations, briefing documents, and summary reports for leadership and college wide committees, and maintain accurate, organized electronic records in compliance with University retention policies.
Coordinate seminars, workshops, retreats, and programs in support of Student Success initiatives, including providing backup support at events, and ensuring programs and activities are inclusive, accessible, and aligned with Penn State and IST values.
Assist with initiating financial transactions and provide operational support as needed.
Support climate surveys, recruiting metrics, participation tracking, and program assessment efforts by compiling data, summaries, and reports to support KPIs, accreditation, and strategic planning.
Support outreach aligned with IST's "Be You in Tech" community and recruitment messaging.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Salary : $38,300 - $55,500