Administrative Assistant

The Park School of Buffalo is seeking a highly organized and detail-oriented Administrative Assistant. The ideal candidate will thrive in a fast-paced environment and possess strong communication and multitasking skills. Under supervision, they will perform a variety of clerical record keeping, record checking, filing, typing and public contact duties of moderate difficulty in a school office; and to perform other related duties as assigned, including school attendance.

Responsibilities:

• Perform a variety of clerical work, including typing, proofreading, filing, checking, and recording information on records
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Sort and distribute mail
• May assist in matters related to the school health office including maintenance of immunization records
• Duplicate materials, operate a variety of office machines, including computer, copying, and mailing machine
• Maintain accurate attendance records, including verifying student absences, providing information from Veracross database
• Contact parents by telephone or email regarding student absences
• Type requisitions and orders supplies
• Manage transportation arrangements (district bussing), upon returning to normalcy
• Maintain confidentiality of highly sensitive information
• Maintain The Park School of Buffalo calendar
• Conduct phone calls and compose emails on behalf of leadership team as assigned
• Assist in planning and coordinating some school events, meetings, and conferences, and arrange catering, transportation, rentals and accommodations as necessary
• Coordinate arrangements for teacher conferences, i.e. registration, travel, hotel
• Model the mission, philosophy and goals of the school to all staff, parents, students, and the community

Qualifications:

• Fluent in use of MS Office applications and Google Suite
• Excellent communication and writing skills
• Strong organizational skills and ability to juggle multiple projects simultaneously
• Ability to prioritize well and to work efficiently under pressure
• Ability to work independently and follow through on assignments with minimal direction
• Ability to handle confidential matters with discretion
• Skill in managing a complex calendar
• Proficiently operate standard office equipment
• Receive and give information over the telephone or in person in a courteous manner
• Communicate effectively with students, families and staff
• Maintain records and prepare accurate reports
• Able to lift 25 lbs and walk through campus regularly
• Reliable and consistent work ethic

The Park School is an equal opportunity employer and welcomes applications from all qualified professional educators regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age, or sexual orientation.

Please send resume and cover letter to Lisa Conrad at lconrad@theparkschool.org.

Job Types: Contract, Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• Health insurance

Work Location: In person

Salary : $40,000