What are the responsibilities and job description for the Buying Intern position at THE PAPER STORE?
TPS Group Holdings, a family of brands including The Paper Store, Uncharted and Gifts & More, is all about transforming daily routines into joyful escapes that inspire and surprise. Our mission is to connect with every customer through carefully chosen products, immersive shopping experiences, and service that goes the extra mile—creating a space that sparks joy with every visit.
Position Overview: The Buying Intern is responsible for supporting the Buyer by managing data entry, purchase orders, vendor communications, and inventory tracking. They will assist with merchandising and e-commerce tasks, including product planning, promotional materials, and online listings. Additionally, the intern will generate sales reports, track promotional performance, and provide analytical insights to support the buying team. The Buying Intern reports directly to the VP of Purchasing.
KEY RESPONSIBILITIES:
- Data entry, PO and SKU management, database maintenance
- Follow up with vendors to receive shipping confirmations, verify costs and availability. Respond to inquiries regarding order status, changes or cancellations. Follow up on product samples, new SKU information and damages
- Create split sheet for new product. Create and place reorders
- Print labels for purchase orders
- Prepare, maintain and review price lists
- Build and maintain style lists for promotional events, markdowns, special events, table statements, etc.
- Initiate and follow up on transfers, consolidations and recalls between the stores and the distribution center.
- File packing lists, completed orders and catalogs
- Ship packages via UPS and FED EX
- Work with stores and distribution center to answer questions, identify and resolve issues
- Perform other duties as determined by management but not limited to the above mentioned responsibilities
- Create and maintain collages with SKU information
- Fill in seasonal planning forms. Create merchandise directives to communicate new product placement
- Act as the liaison between the buying team and the e-commerce/marketing team including preparing materials in order to post online
Reporting
- Provide analysis of sales: sell through, turn and gross margin on a weekly, monthly, quarterly, and seasonal basis
- Run markdown and seasonal reports and create excel summary
- Create and track promotional selling reports
JOB REQUIREMENTS:
- Professional communication skills
- Good organizational skills including prioritizing, time management, and meeting deadlines
- Strong numerical and analytical aptitude
The Paper Store is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.
