Human Resources Administrative Coordinator

HR Administrative Assistant

A leading global financial services organization is seeking an HR Administrative Assistant to join its Human Resources team. This position will focus on providing executive-level administrative support, event coordination, and project management assistance across several HR initiatives.

The ideal candidate is highly organized, proactive, and adaptable, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Professionalism, sound judgment, and attention to detail are essential for success.

What You'll Be Doing

Executive & Administrative Support

• Provide high-level executive support to senior HR leaders, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and general administrative support.
• Prepare agendas, meeting materials, action items, presentations, and other business documents.
• Exercise discretion when handling confidential and sensitive information.

Event Planning & Coordination

• Coordinate internal and external HR-related events, including scheduling, logistics, vendor communication, and on-site support.
• Assist with occasional evening events as needed.

Project & Program Coordination

• Support HR initiatives through project coordination, tracking milestones, maintaining documentation, and following up on deliverables.
• Assist with process improvements and operational initiatives designed to increase efficiency.
• Partner with various HR teams on learning and development programs, employee engagement initiatives, and other strategic projects.
• Support the completion of client questionnaires, surveys, and other business-related requests.

Technology & Process Support

• Utilize collaboration and document management tools to organize information and improve workflow efficiency.
• Learn new technology platforms quickly and identify opportunities to streamline administrative processes.

Qualifications

• Bachelor's degree required.
• 3 years of executive administrative, coordinator, or HR support experience.
• Previous experience supporting senior leaders in a corporate environment is strongly preferred.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and project coordination abilities.
• Proven ability to prioritize competing deadlines while maintaining accuracy and attention to detail.
• Self-motivated, resourceful, and proactive with a customer-service mindset.
• Comfortable working independently while collaborating across multiple teams.
• Strong technical aptitude with Microsoft Office Suite and the ability to quickly learn new business applications and collaboration tools.
• Experience supporting events, meetings, or company programs is preferred.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Occasional evening event support may be required.