Office Administrator

Position Overview

The Palombo Group is seeking a highly organized and dependable Office Administrator to support the daily operations of our growing construction management team. This position plays a critical role in keeping our office running efficiently while supporting leadership, project teams, HR, bookkeeping, and field staff.

We are looking for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in creating an organized and welcoming workplace.

Key responsibilities include, but are not limited to:

• Serve as the first point of contact for visitors, clients, and employees
• Answer and direct incoming phone calls
• Coordinate meetings, appointments, and shared office calendars
• Manage office supply inventory and place orders
• Enter invoices and expenses into QuickBooks for multiple companies
• Assist with proposal preparation, printing, assembly, and delivery
• Coordinate trade shows, sponsorships, networking events, and marketing materials
• Maintain fleet records including registrations and insurance
• Assist with onboarding new hires, including employee badges, PPE, and electronics
• Track company equipment and office inventory
• Support HR and bookkeeping with filing, records management, and administrative tasks
• Coordinate mail services, bank deposits, and local office errands
• Help maintain a clean, professional, and welcoming office environment
• Assist leadership and project teams with various administrative and operational needs

Qualifications

• Associate’s or Bachelor’s degree preferred
• 2–4 years of administrative or office support experience preferred
• QuickBooks experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and professionalism
• Proficiency with Microsoft Office and general office technology
• Reliable transportation for commute occasional travel within Dutchess, Orange, and Putnam Counties

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing, filing, and operating office equipment
• Ability to occasionally stand, walk, bend, reach, stoop, and lift office materials, supplies, blueprints and incoming/outgoing packages
• Must be able to lift and carry up to 15–25 pounds periodically
• Ability to move throughout office and storage areas as needed
• Occasional travel to local offices, job sites, banks, post offices, or vendor locations may be required
• Ability to safely operate a motor vehicle and maintain a valid driver’s license for local business errands and travel

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Experience:

• Administrative: 1 year (Preferred)

License/Certification:

• driver's license (Preferred)

Work Location: In person

Salary : $20 - $25