Program Coordinator

The Healing Project by TP Forever

Location: Lincoln City, Oregon

Employment Type: Part-Time (approximately 5–10 hours per week)

About The Healing Project

The Healing Project is a nonprofit organization dedicated to providing restorative retreats for families navigating the profound loss of a loved one.

We believe healing often begins when families have the opportunity to step away from everyday responsibilities and spend meaningful time together in a peaceful, restorative environment. Our retreats provide families with a beautiful place to reflect, reconnect, and simply be together during one of life's most difficult seasons.

We're excited to share that we've recently purchased a home in Lincoln City, Oregon. This special property will serve as the heart of our mission, welcoming families from across the Pacific Northwest and beyond for years to come.

About the Role

We're seeking a compassionate, organized, and dependable individual to oversee both the guest experience and day-to-day coordination of our retreat home.

This role blends hospitality, property management, guest services, and nonprofit program coordination. You'll help ensure every family arrives to a welcoming, peaceful environment while also helping care for the home that makes these experiences possible.

If you enjoy meaningful work, creating exceptional guest experiences, and taking pride in caring for a beautiful property, we'd love to meet you.

Primary Responsibilities

Family & Guest Experience

• Serve as the primary point of contact for participating families.
• Guide families through the retreat planning process with compassion, professionalism, and discretion.
• Coordinate retreat schedules, arrival details, and guest communications.
• Answer questions and ensure families feel welcomed, supported, and cared for before, during, and after their stay.

Retreat Home Preparation

• Prepare the home before each guest arrival.
• Purchase and stock groceries, welcome items, journals, books, and requested comfort items.
• Ensure the home is exceptionally clean, organized, and ready to provide a peaceful retreat.
• Perform walkthroughs before and after each stay.

Property Coordination

• Help oversee the ongoing care of the retreat home.
• Coordinate with housekeeping, landscapers, maintenance professionals, and other local vendors.
• Monitor supplies, furnishings, and household inventory.
• Identify maintenance needs and help coordinate repairs.
• Take pride in maintaining a warm, beautiful, and welcoming environment for every family.

Program Administration

• Review incoming family applications.
• Maintain confidential program records.
• Assist with scheduling and administrative coordination.
• Support additional organizational projects as needed.

Growth Opportunities

As The Healing Project grows, this position has the opportunity to expand into a leadership role helping shape the future of the organization.

Future responsibilities may include:

• Managing multiple retreat properties
• Supervising volunteers and contractors
• Planning fundraising and community events
• Building relationships with local businesses and partners
• Supporting donor engagement
• Assisting with nonprofit operations and program development
• Helping expand The Healing Project's impact throughout Oregon and beyond

Qualifications

We're looking for someone who is:

• Compassionate and emotionally mature
• Highly organized with exceptional attention to detail
• Friendly, professional, and dependable
• Comfortable working independently
• An excellent communicator
• Trustworthy and able to maintain confidentiality
• Someone who naturally enjoys caring for people and creating welcoming spaces

Preferred Experience

Experience in one or more of the following is a plus:

• Hospitality or guest services
• Property management
• Vacation rental management
• Event planning
• Administrative support
• Nonprofit organizations
• Customer service
• Home staging or interior organization

Additional Requirements

• Flexible schedule, including occasional evenings or weekends to support guest arrivals and departures
• Reliable transportation and valid driver's license
• Ability to lift and carry approximately 30 pounds while preparing the retreat home
• Comfortable running errands and coordinating with local vendors throughout the Lincoln City area

What Success Looks Like

Success in this role means:

• Every family feels welcomed, cared for, and supported throughout their retreat.
• The retreat home is consistently beautiful, peaceful, and guest-ready.
• Property operations run smoothly and proactively.
• Communication is compassionate, timely, and professional.
• Every interaction reflects the mission and values of The Healing Project.

Why Join Us?

This is more than a hospitality or property management position.

Every retreat you help prepare gives a grieving family the opportunity to slow down, reconnect, and begin healing in a place designed with care and intention.

You'll play an essential role in preserving a home that will positively impact families for generations to come.

To Apply

Please send your resume along with a brief introduction telling us why you're interested in this role and any experience that would help you succeed.

To learn more about The Healing Project, visit www.tpforever.org/healingproject