What are the responsibilities and job description for the Quality Assurance and Project Management Support position at The Outfit Inc?
Job Summary
This position provides integrated Project Management and Quality Assurance (QA) support for Sustainment, Restoration, and Modernization (SRM) and Operation & Maintenance (O&M) projects at a medical Treatment Facility (MTF). The role is primarily focused on project management (75%) with a supporting QA function (25%), requiring close coordination with stakeholders including hospital staff, the Defense health Agency (DHA), and the U.S. Army Corps of Engineers (USACE).
Roles and Responsibilities
- Review submittals and provide recommendations to the COR concerning acceptability.
- Review and provide written comments to the COR on selected contractor submittals pursuant to special clauses of the contract.
- Review construction contractor questions and Requests for Information (RFI)/Requests for Clarification (RFC) and recommend responses and solutions to the COR.
- Review construction contractor’s schedules and report findings to the COR.
- Review construction contractor’s deficiencies in performance and other factors impacting, or with the potential to impact, timely execution of the project, and provide written comments and proposed correspondence to the COR regarding responsibility and corrective actions to be taken by contractor, Government, designer, etc.
- Review project issues, requests for equitable adjustment and claims to determine contract basis and entitlement. Make appropriate recommendations with supporting documentation to COR.
- Compute time extensions and suggest extensions to the contract time to the COR.
- Assist the COR in preparing documents during the sequence of events required for processing a change order/modification and claims from initial action to final negotiations and payment. Provide the COR review and analysis of change requests.
- Make technical interpretations of drawings and specifications and provide engineering determination on whether methods and materials employed meet the requirements of contract specifications, and make appropriate recommendations to COR.
- Review project plans and specifications to determine such things as practicability from construction standpoint, whether physical obstructions or other construction difficulties have been anticipated, and whether materials selected are readily available. Provide written comments to the COR.
- Utilize the USACE Resident Management System to prepare and submit reporting information.
- Review project plans and specifications during both design and construction phase. Plans shall be reviewed for construction contract compliance, constructability, and technical correctness.
- Maintain records of all necessary construction documentation such as financial cost accounting, meetings, drawings, submittals, applications for payments, change orders, proposals, purchase orders, communications, transmittals, notes, etc.
- Attend weekly progress meetings with architects, engineers, and prime construction contractors. Provide report of meeting to Facilities Director with identification of any problems or difficulties and recommendations for resolution.
- Review submittals, shop drawings, and samples. Provide written comments as the representative of the Facility Manager
- Perform continual on-site surveillance of construction activities.
- Inspect the construction contractor’s quality control activities.
- Monitor and record testing required by contract documents.
- Maintain weekly progress photos of the project.
- Review and evaluate HVAC and electrical plans, specifications, installation, testing and balance, commissioning, and field verifications.
- Review and evaluate all change orders/modifications recommended by the designer of record or his/her consultants, all change order requests, and cost proposals made by the contractors, and recommend action to be taken to the Facility Manager and/or Defense Health Agency, Project Delivery Branch POC.
- Aid in preparing punch list corrections prior to acceptance of the building or portions of it by the Facility Manager.
- Review final 'as built' drawings for accuracy as representative of the Facility Manager.
- Collect and review all warranty documents and provide all mechanical and electrical systems information, including operation and maintenance manuals, to NMCP personnel responsible for ongoing maintenance.
- Provide recommendations for design modifications.
- Provide effective coordination, support, and promotion of interactions with other staff offices and organizations.
Qualifications and Education Requirements
- Bachelor’s degree is preferred.
- Minimum of five (5) years of general QA/Inspector experience or a minimum of 2 years of medical QA experience.
- Minimum of four (4) years in project management or a minimum of 2 years in medical project management.
- Corps of Engineers Construction Quality Management for Contractors certification is preferred.
- OSAH 30- Hour Construction is preferred.
- Current First Aid/CPR/AED certification is preferred.
- Experience, working knowledge and executive level understanding of the Military health System (MHS), the Defense Health Agency (DHA), DHA Facility Enterprise, DHNs and the Services facility planning organizations.
- Working knowledge of DoD medical space planning and design criteria, DoD space equipment planning system (SEPS), and industry standards for the planning and design of medical facilities is preferred.
Preferred Skills
- Microsoft Office programs: Word, PowerPoint, Access, Excel, SharePoint and Outlook.
- Analytical thinking/critical thinking skills are imperative.
- Excellent client-facing and internal communication skills.
- Excellent written and verbal communication skills.
- Solid organizational skills including attention to detail and multitasking skills.
- Willingness to adhere to all principles of confidentiality.
- Must operate in a collaborative and cooperative environment.
- Ability to show initiative, good judgment, and resourcefulness.
Additional Notes
- This position is on-site at a government installation, the candidate should be comfortable to undergo a background investigation.
- Work Hours: Monday through Friday, 8 hours per day, excluding Government holidays. Personnel shall not work more than 80 hours in any two-week period. Subject to prior approval by the supported-facility POC or Facilities Manager, variations in work schedules are acceptable when the total hours per week are not exceeded and no obligation is incurred that would require personnel to be paid overtime. Due to the nature of performing services in support of healthcare facilities with an ongoing mission, it is occasionally necessary to work outside of clinic hours to de-conflict spaces. When it is necessary for to work outside of agreed upon daily working hours, the supervising site POC will provide written notice.
- Place of support: Grand Forks Air Force Base
*The OutFit is a small business that specializes in Project Management and Quality Assurance for DOD Medical Treatment Facilities. We have numerous team contracts to perform services to the US Army Corps of Engineers. We have performed services all over the US at various Medical Treatment Facilities.
*All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual preference, gender identity or national origin.Salary : $95,000 - $125,000