Project Assistant

Osborn is a fully integrated multi-disciplined design firm that uses a specialized team approach to engineering projects. These teams are comprised of a staff of professionals that provide designs for all phases of a wide range of projects. Osborn has specialists in civil, structural, mechanical, electrical, plumbing, fire protection and life safety, technology engineering, transportation and commissioning. As an employee-owned firm, each Osborn employee is committed to team based and quality focused project delivery – ensuring that each project is completed with a sense of pride. Osborn’s strength lies with its people.

Essential Qualifications:

• A minimum of three year’s previous work experience within a construction management or engineering firm is highly preferred.
• Must be able to manage time effectively and have the ability to work independently
• Advanced computer knowledge required
• Expertise with Microsoft Office products (Word, Excel, PowerPoint, Outlook, etc) REQUIRED.
• Experience with Deltek Vision is preferred.
• Must have valid driver’s license.

Responsibilities include, but are not limited to:

• Manpower/Utilization Tracking and Reporting
  • Responsible for managing reporting software to monitor and estimate project manpower/utilization on a weekly basis
  • Backlogs – Run weekly backlog reports in Deltek, Update Backlog reports with Deltek reports, Notify groups when complete
  • Coordinates with PMs to input projected staffing hours
  • Attends biweekly managers’ meeting
  • Vacation/Travel Calendar – Monitor the Outlook Vacation/Travel calendars
• Performance and Accountability Reporting (PAR) / Financial Reports
  • Generates project revenue reports by PM on a weekly basis
  • Notifies PMs when reports have been generated
  • Monitors/analyzes reports for outliers/ red flags
  • Coordinate with Divisional Directors and Associate Directors to organize, review and report business performance including preparation for strategic planning initiatives
• Project Management Involvement / Coordination:
  • Execution of contracts/agreements on behalf of Principal in Charge and coordination with clients and sub-consultant
  • Coordinating Deltek billing with PM & Accounting
  • Assists PMs with project coordination
  • Regularly attends internal/external project meetings – Works with PM to compile meeting agendas, updates action log, & records minutes
  • Monitors and reports proposal requests
  • Monitors and reports potential change orders; tracks ASRs that are pending approval
  • Formats/compiles comment response letters and disposition letters for various projects
  • Sets-up/formats business specific opportunity tracking spreadsheets for PM’s
• Project Assistance
  • Construction Administration Coordination – Logs-in all shop drawings and RFI’s, tracks status and provides reminders of pending due dates, logs-out and files responses, issues RFI responses to client and/or PM, uploads to 3rd party file sharing site (i.e. ProCore, E-Builder, etc.) if needed
  • Specifications – Editing and formatting specifications to meet project requirements, updating table of contents, headers and footers as needed, quality control of appearance of formatted specs, compiling PDFs of completed specs to issue to clients
  • Accounting operational project and lead tracking – Creating Projects opportunities within Deltek, Coordinating information with PM and Accounting
• Accounting Functions within PAL Role:
  • Requests/coordinates with Accounting Dept. to obtain Certificates of Insurance, BWC certificates, W-9 forms, etc., when needed.
  • Invoicing Assistance: Liaison between PM & Accounting – coordinating with PM and coordinating with Accounting
  • Tracks, records, organizes, files invoices. Assists project managers with reviews of draft invoices
  • Coordinates with Accounting, when needed, regarding invoices including some clients with special invoicing requirements
  • Collections/AR – Monitor invoice status
• BD/Leads tracking – Work with Divisional Directors and Associate Directors to develop and maintain BD/Leads tracking documentation
• Office Administration:
  • Office Administration Services – Order office supplies along with complete general office operation administration services including: preparation of proposals, facilitate secured visitor entry within the office, and complete general administration services for the office team members

Osborn is looking for a candidate who has the following characteristics:

• Reliable
• Team Player
• Self – Starter
• Positive Attitude
• Strong Work Ethic
• Critical Thinker
• Detail Oriented
• Innovative
• Good Communicator

We can offer you a challenging career with one of the Nation's best-known and most diverse consultants. Attractive profit sharing and stock ownership programs supplement our competitive salary and benefits package.

All job offers will be contingent on passing a background check. Drug testing may be required for certain clients. Osborn/OSPORTS will only be contacting qualified applicants.

EEO

NOTE TO RECRUITERS: Osborn Engineering does not currently accept unsolicited resumes through or from search firms or recruiters. If you wish to be considered in the future for our list of approved recruiters, please send an e-mail to HR@osborn-eng.com. All resumes sent directly to management will not be considered.