What are the responsibilities and job description for the Staff Accountant position at the Orange County Rescue Mission?
The Staff Accountant is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations of the accounting system for Hurtt Family Health Clinic through a Shared Services Agreement with Orange County Rescue Mission.
This is a full time position located on-site in Tustin, CA.
The best candidate for this position:
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has at least 2-3 years of related accounting experience
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has previous successful experience working with nonprofits, especially grants
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is experienced and proficient with Microsoft Excel
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has a Bachelor's degree in Accounting
- demonstrates Christ-centered behavior, i.e., treating people with dignity, respect, compassion and integrity at all times.
What You'll Do:
Job Responsibilities & Duties
- Process vendor invoices in eRequester (PO system) and Great Plains (G/L and A/P system). Prepare weekly check runs.
- Maintain updated vendor information and W-9's on file.
- Prepare manual payroll checks and one-off checks as needed.
- Collect and reconcile cash receipts from each clinic manager of a Hurtt location weekly, reconcile to the EMR system and address any discrepancies with appropriate personnel
- Make weekly cash deposits to Farmers & Merchants Bank and get change for petty cash funds as needed once approved
- Organize and scan all receipts for the health center and process checks through the remote deposit scanner daily into the bank. Work with Hurtt personnel to identify correct coding for each check received and enter receipts into Great Plains. Provide weekly list of checks received to Hurtt Leadership
- Reconcile Hurtt balance sheet accounts monthly. Prepare and enter required Journal Entries
- Enter bank transactions and reconcile bank accounts
- Prepare standard monthly JE’s including A/R – Sales JE. Adjust A/R on a quarterly basis.
- Prepare and send invoices related to any grants or services (CCS, certain grants etc.)
- Track and maintain backup for Hurtt grants. Coordinate with Grant Writer and others at Hurtt to assure that funds are being spent timely and within budget parameters
- Assist with one off requests and ad hoc projects as needed
- Enter credit card purchases into Great Plains, verify receipts, and enter payments.
- Track and update Hurtt’s Gift-In-Kind schedules
- Perform inventory test counts and update inventory values in GP
- Prepare documentation and assist with external audits
- Prepare Hurtt’s annual Form 1099’s