Grant Administrator

SUMMARY: The Grant Administrator has the primary responsibility to oversee the administration of the Tribe's grants and P.L. 93-638 Contracts, including ensuring accurate and efficient collection and reporting of grant/ contract data, maintenance and oversight of workflow processes and procedures, and grant/ contract compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Perform all activities to assist in the preparing, managing, tracking, and submitting of grant proposals for various government agencies and re-contracting for P.L. 93-638 contracts on behalf of the Tribe.
• Maintain current Reporting Matrix and timeline to reflect all grant/ contract reporting to ensure reports are submitted on time.
• Work with the Program Director and Finance to track expenditures, deliverables, compliance, and other grantor reporting needs, deadlines, and action items.
• In coordination with the Finance team, ensure grants are set up properly and match/cost-sharing requirements are fulfilled.
• Ensure Program Directors follow the OMB Uniform Guidance and follow the Tribe's Procurement Policy.
• Prepare and maintain records digitally and in files to monitor all grants and P.L. 93-638 contracts Notice of Awards, contracts, reports, correspondence, budget modifications, and funding drawdown information for annual audit compliance.
• Provide monthly grants reports to Program Directors to review expenditures, advise on post-award spending, check-in on grant deliverables, and oversee compliance.
• Assist in budget and scope modifications by advising Program Directors on proper procedures to follow for changes and modifications.
• Prepares, maintains, and submits documentation for funding drawdowns.
• Develop and communicate reports to the Chief Financial Officer supporting project status; create effective forecasting and decision aides.
• Responsible for grant closeout; submit final reports and certificates.
• Compile information and documents needed for audit inquiries.
• Track current grant cycles and renewal processes and ensure stewardship to guarantee continued funding.
• Generate grant opportunity summaries and present to the Grant Administrator Supervisor to ensure the potential grant aligns with the long-term plan for the community prior to applying.
• Collaborate with Program Directors to create compelling grant proposals and funding requests, taking lead on Tribe's larger grant opportunities.
• Write and assemble most or all sections of each grant proposal, with key input from Program Directors and other staff.
• Coordinate with relevant staff in order to solicit timely and appropriate input/review of grant proposals prior to submission deadlines.
• Review guidelines for all foundation proposals and reports to make sure all submissions are accurately formatted and include all required information, including budgets and materials.
• Participate in grant kick-off meetings for proposals accepted with the Program Director, and Finance.
• Other duties as assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree in related field with a minimum of two years of related experience
• Experience in tribal governments, tribally-led organizations, foundations, nonprofits, or the private sector, highly desirable.

CERTIFICATES and/or LICENSES:

• Possess a Valid Driver's License

KNOWLEDGE, SKILLS, AND ABILITIES:

• Advanced knowledge in Microsoft Suite.
• Strong logic, analytical and problem-solving abilities with solid understanding of grants management.
• Solid planning and organizational skills with high attention to detail, accuracy, protocol and deadlines.
• Ability to take initiative and develop solutions quickly and effectively.
• High level of discretion in maintaining confidentiality of sensitive materials and issues.
• Exhibits a positive attitude and professional demeanor.