What are the responsibilities and job description for the Executive Assistant position at The Ohio State University Wexner Medical Center?
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Scope of Position
This position serves as a key component of the administrative operations of the OSU Cancer Program (Comprehensive Cancer Center and The James Cancer Hospital and Solove Research Institute). This includes (The James) the third largest cancer hospital in the country which is, 1.1-million-square-foot, 21 levels, and 356 beds, and the OSUCCC that consists of over 300 faculty members and promotes translational research across all colleges within OSU to which OSUCCC members belong. The Executive Assistant manages and provides lead administrative support to the office of the Comprehensive Cancer Center - James Cancer Hospital and Solove Research Institute. The Executive Assistant works under minimal supervision and is responsible for the efficient operations and professional image of the Office of the OSUCCC- James.
Position Summary
The Executive Assistant for the Office of the Chief Executive Officer (CEO) of the OSUCCC-James is a key liaison and representative on behalf of the CEO and is a critical member of the CEO’s administrative team. Working closely with the Chief of Staff, other Executive Assistants in OSUCCC-James Administration, and other members of the CEO’s team, this role supports the efficient operations and professional image of the CEO’s office and exercises considerable discretion and good judgment in handling information and taking care of matters of a highly confidential and critical nature. This position serves as a primary team member supporting the daily executive administrative needs of the CEO, including, but not limited to, serving as an initial point of contact with board members, executive leaders across the OSUCCC-James, The Ohio State University and Wexner Medical Center, donors, government and community leaders, and faculty, staff, and learners across the University; reviewing and processing confidential and critical information in support of administrative activities; assessing level of priority in determining urgency; scheduling appointments and coordination of meetings and engagements for the CEO’s extensive calendar; compiling, preparing and prioritizing daily materials needed to facilitate the efficient and effective use of the CEO’s time; assessing inquiries and concerns directed to the CEO’s office, assessing course of action and delegating to appropriate person or unit to handle; conveying directives and critical information to other senior executives, faculty, and staff; coordinating, preparing and reviewing a wide range of written materials for the CEO, including agendas, itineraries, presentations, correspondence, letters, and memos; reviewing documents requiring the CEO’s signature or response to ensure compliance with current administrative policy; making travel arrangements and processing expense reimbursements; and coordinating special projects as directed.
Minimum Qualifications
For Hire: Bachelors degree or equivalent experience. Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; four years of senior administrative support experience including knowledge and experience in managing complex scheduling and impeccable attention to detail. This position will require a person with sound judgment and the ability to prioritize. This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
Desired Qualifications
Substantial prior experience working with or for a senior executive and interacting with senior executives, community leaders, donors, and other similar roles; substantial knowledge and experience in higher education and/or large health systems or other large, complex organizations; significant prior administrative support experience making travel arrangements, purchasing goods and services, and relevant administrative policies and procedures.
On-going: Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.
Career Roadmap
Function: Business Planning and Operations
Sub-Function: Administrative Assistance
Career Band: Individual Contributor - Specialized
Career Level: S3
Screen reader users may encounter difficulty with the online application. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.
Thank you for your interest in working at Ohio State.
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
The university is an equal opportunity employer, including veterans and disability.
Scope of Position
This position serves as a key component of the administrative operations of the OSU Cancer Program (Comprehensive Cancer Center and The James Cancer Hospital and Solove Research Institute). This includes (The James) the third largest cancer hospital in the country which is, 1.1-million-square-foot, 21 levels, and 356 beds, and the OSUCCC that consists of over 300 faculty members and promotes translational research across all colleges within OSU to which OSUCCC members belong. The Executive Assistant manages and provides lead administrative support to the office of the Comprehensive Cancer Center - James Cancer Hospital and Solove Research Institute. The Executive Assistant works under minimal supervision and is responsible for the efficient operations and professional image of the Office of the OSUCCC- James.
Position Summary
The Executive Assistant for the Office of the Chief Executive Officer (CEO) of the OSUCCC-James is a key liaison and representative on behalf of the CEO and is a critical member of the CEO’s administrative team. Working closely with the Chief of Staff, other Executive Assistants in OSUCCC-James Administration, and other members of the CEO’s team, this role supports the efficient operations and professional image of the CEO’s office and exercises considerable discretion and good judgment in handling information and taking care of matters of a highly confidential and critical nature. This position serves as a primary team member supporting the daily executive administrative needs of the CEO, including, but not limited to, serving as an initial point of contact with board members, executive leaders across the OSUCCC-James, The Ohio State University and Wexner Medical Center, donors, government and community leaders, and faculty, staff, and learners across the University; reviewing and processing confidential and critical information in support of administrative activities; assessing level of priority in determining urgency; scheduling appointments and coordination of meetings and engagements for the CEO’s extensive calendar; compiling, preparing and prioritizing daily materials needed to facilitate the efficient and effective use of the CEO’s time; assessing inquiries and concerns directed to the CEO’s office, assessing course of action and delegating to appropriate person or unit to handle; conveying directives and critical information to other senior executives, faculty, and staff; coordinating, preparing and reviewing a wide range of written materials for the CEO, including agendas, itineraries, presentations, correspondence, letters, and memos; reviewing documents requiring the CEO’s signature or response to ensure compliance with current administrative policy; making travel arrangements and processing expense reimbursements; and coordinating special projects as directed.
Minimum Qualifications
For Hire: Bachelors degree or equivalent experience. Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; four years of senior administrative support experience including knowledge and experience in managing complex scheduling and impeccable attention to detail. This position will require a person with sound judgment and the ability to prioritize. This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
Desired Qualifications
Substantial prior experience working with or for a senior executive and interacting with senior executives, community leaders, donors, and other similar roles; substantial knowledge and experience in higher education and/or large health systems or other large, complex organizations; significant prior administrative support experience making travel arrangements, purchasing goods and services, and relevant administrative policies and procedures.
On-going: Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.
Career Roadmap
Function: Business Planning and Operations
Sub-Function: Administrative Assistance
Career Band: Individual Contributor - Specialized
Career Level: S3
Screen reader users may encounter difficulty with the online application. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.
Thank you for your interest in working at Ohio State.
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
The university is an equal opportunity employer, including veterans and disability.