What are the responsibilities and job description for the Homeowners Association Manager position at The Ocean Club Baymont Tower?
HOA Property Manager
Ocean Club is a 119-unit beachfront condominium association in Biloxi, Mississippi. We are seeking an on-site HOA Property Manager to oversee the day-to-day operations of the association. This position reports to the Board of Directors and supervises our on-site maintenance and cleaning staff. Weekdays, on site.
Responsibilities
Financial
- Prepare and execute the annual budget, manage expenses, and maintain accurate financial records
- Collect dues and assessments, process payments, and handle late fees and notices
- Maintain bookkeeping records and prepare reports for the Board
- Oversee insurance coverage and policy renewals
Resident Relations
- Respond to owner and resident concerns and inquiries
- Monitor compliance with community rules, address violations, and help resolve disputes
- Administer short-term rental registrations and resort fee billing
- Organize quarterly and annual meetings, including logistics and notices
Maintenance and Operations
- Supervise on-site maintenance and cleaning staff, including scheduling and task assignment
- Manage maintenance and repair requests and coordinate with contractors
- Oversee upkeep of common areas, including the pool, garage, and landscaping
- Solicit bids, manage vendor contracts, and oversee service providers
Compliance and Board Support
- Ensure compliance with the association's Covenants, Conditions, and Restrictions and other governing documents
- Support the Board on legal and regulatory matters, including Fair Housing requirements
- Attend board meetings and assist with administrative tasks
- Manage association projects such as renovations and capital improvements
Qualifications
- Experience in HOA, condominium, or community association management preferred
- Working knowledge of association governing documents and Mississippi HOA requirements
- Experience managing budgets, vendor contracts, and staff
- Strong written and verbal communication, with the ability to stay professional in difficult conversations
- Proficiency with Microsoft Office; experience with QuickBooks Online preferred
Pay: $40,000.00 - $55,000.00 per year
Benefits:
- Paid time off
Work Location: In person
Salary : $40,000 - $55,000