Payroll Administrator

Oakwood School is seeking a full-time Payroll Administrator to oversee all aspects of the school’s payroll operations and to support key functions in the Business Office. This is a critical role serving approximately 300 faculty, staff, and temporary employees, ensuring accurate, timely, and compliant payroll processing while providing warm, responsive support to our employees.

The successful candidate will be a detail-oriented professional who thrives in a collaborative environment, values accuracy and confidentiality, and brings both technical expertise and strong customer-service skills. This role works closely with Human Resources, Finance, and various school departments to support seamless payroll and business office operations.

Payroll – Primary Function

• Prepare, process, and submit the semi-monthly payroll for approximately 300 exempt and non-exempt employees using Paycom.
• Maintain payroll data, including new hires, terminations, compensation changes, stipends, supplemental pay, and retroactive adjustments.
• Manage Paycom Time Management and partner with supervisors to ensure accurate timecard reporting.
• Reconcile payroll registers, retirement contributions, deductions, garnishments, and tax withholdings.
• Ensure compliance with federal, state, and local wage and hour laws.
• Assist with payroll-related audits, including the annual 403(b) audit, and ensure accuracy of contributions and loan repayments.
• Generate semi-monthly, monthly, quarterly, and year-end payroll and HR reports.
• Provide excellent customer service as the primary point of contact for payroll-related questions.

Business Office Support

• Assist with invoice coding and processing, vendor payments, and employee reimbursements.
• Support credit card reconciliation and AP documentation management.
• Participate in month-end close and year-end reconciliation processes.

Process Improvement & Systems

• Assist with setup, testing, and maintenance of payroll and HRIS system enhancements.
• Recommend and implement improvements that enhance efficiency, accuracy, and employee experience.

While performing the essential functions of this job, the incumbent must be able to do the following: stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

• BA/BS in Accounting, Finance, Business, or related field preferred.
• 3–5 years of experience processing California payroll; multi-location or school experience a plus.
• Strong understanding of payroll regulations, wage and hour law, and payroll-related benefits (403(b), HSA, FSA, SDI, FICA).
• Proficiency with Google Suite, Microsoft Excel, and HRIS/payroll platforms; Paycom experience strongly preferred.
• Exceptional attention to detail, organizational skills, and ability to meet recurring deadlines.
• Ability to handle confidential information with discretion and integrity.
• Excellent interpersonal and written communication skills; approachable and service-oriented.