Accounting Specialist

Job Overview

NMW Law Firm is a Houston-based personal injury practice that moves fast and holds a high bar. Our finance team doesn’t just process paperwork — we’re the backbone of how the firm operates, from getting checks out the door to keeping trust accounts audit-ready. We’re hiring an Accounting Specialist to work alongside our CFO and handle the daily financial operations that keep the firm running: check processing, trust account management, bank reconciliations, fraud prevention, payroll support, and financial reporting. This is a hands-on, high-accountability role with real daily deadlines — not a back-office job where things can wait until next week. If you’re a sharp, reliable accounting professional with law firm experience and you want your work to actually matter, keep reading.

The Role

You will be a key member of our finance team, responsible for:

• Processing check requests in QuickBooks Desktop for various case-related and operational disbursements — checks are top priority and must be issued accurately and immediately upon request
• Performing daily fraud prevention duties through the firm’s banking platform, including reviewing checks presented for payment against QuickBooks records and blocking unauthorized transactions
• Verifying check information for financial institutions, providers, and clients, and flagging potential fraud to management
• Recording bank adjustments, reversals, and returned deposit items in QuickBooks, including reissuing checks and notifying the appropriate team members
• Performing monthly reconciliations across multiple account types, including operating accounts, trust (IOLTA) accounts, credit cards, and internal financial reports
• Monitoring IOLTA trust balances, identifying discrepancies, correcting errors, and escalating unresolved issues to the handling attorney
• Reviewing aged outstanding checks, following up with payees, and processing stop payments and reissues as needed
• Managing employee timekeeping in QuickBooks Time, including reviewing timesheets for accuracy, recording approved absences, and exporting reports for payroll
• Supporting payroll processing and 401(k) administration in coordination with HR and office operations
• Running financial reports from QuickBooks for the CFO and firm leadership as needed
• Assisting with other accounting projects, ad hoc requests, and tasks as assigned by the CFO

Required Qualifications

• Hands-on experience with trust/IOLTA accounting, including reconciliation of operating and trust accounts
• Demonstrated integrity and discretion when handling confidential financial information
• 2 years of hands-on QuickBooks Desktop experience — this is non-negotiable (QuickBooks Online experience is a plus but Desktop is our primary system)
• 2 years of professional accounting experience including AP, AR, and bank reconciliations
• Prior experience working in a law firm or legal services environment — this is required, not preferred
• Associate’s degree or higher in Accounting, Finance, or a related field — OR equivalent hands-on law firm accounting experience in lieu of a degree
• Strong working knowledge of Microsoft Excel (VLOOKUP, PivotTables, SUMIFS)
• Proficiency in Microsoft Office Suite (Word, Outlook)
• Excellent organizational and time management skills with the ability to handle multiple priorities
• Ability to work in a deadline-driven environment with daily time-sensitive tasks that cannot be deferred

Preferred Qualifications

• Experience with settlement disbursements
• Prior experience as the primary or sole accounting person or supporting accounting team member in a small-to-midsize firm
• Bachelor’s degree in Accounting or Finance
• Experience assisting with month-end and year-end close processes

What Sets You Apart

We’re looking for someone who can walk in and handle business from day one, no hand-holding on QuickBooks, no learning curve on trust accounting. You’ve worked in a law firm before, you understand the sensitivity of client funds and IOLTA compliance, and you don’t need to be told why accuracy matters when trust money is on the line. You thrive in a fast-paced environment with hard daily deadlines and competing priorities, you don’t wait to be told what’s next. You’re the kind of person who can pull a report, reconcile an account, and flag a discrepancy without being asked. Above all, we need someone we can trust, someone with integrity, discretion, and the accountability to own their work. If you want to be a key part of a growing firm where your skills directly impact operations, this is the role.

Employment with NMW Law Firm is contingent upon the successful completion of a background check. A background check will be conducted after a conditional offer of employment has been extended. All background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA) and applicable state and federal law.

Benefits:

• 401(k) 3% Match
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance