Part-Time Accounts Payable and Billing Specialist

Job Title:  Accounts Payable & Billing Specialist
Reports to: Director of Finance
Location: Nashville
Classification: Part time, Exempt
 

Mission:         
The mission of The Next Door Recovery is to provide a continuum of evidence-based substance abuse and mental health services for women in an environment of faith and healing to restore hope and a lifetime of recovery.

Position Summary:

This position is responsible for managing the organization's accounts payable process and supporting healthcare billing functions. This position ensures timely payment of vendors, accurate financial records and assist in billing management of clients, while maintaining compliance with accounting standards and healthcare regulations. The ideal candidate is detail-oriented, organized, and experienced in both accounting and healthcare revenue cycle management.

Schedule

• Part-Time (approximately 20 hours per week)
• Flexible schedule based on organizational needs

Primary Responsibilities and Duties include the following:

Accounts Payable

• Process vendor invoices accurately and in a timely manner, ensuring the invoice is tax exempt
• Maintain vendor files, including W-9s and supporting documentation.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing, including AP accruals.
• Process IRS Form 1099 statements annually
• Ensure compliance with organizational purchasing and financial policies.

Healthcare Accounts Receivable

• Distribute self-pay client statements on a timely basis
• Research and resolve billing discrepancies for self-pay clients, as needed
• Assist Admission Team with understanding Charity Care policy, Scholarships and other client billing issues as they arise.
• Assist clients with payment arrangements. as needed.
• Maintain compliance with HIPAA and payer regulations.

Accounting & Financial Support

• Assist with bank reconciliations.
• Assist with invoicing for special services.
• Create and record bank deposits.
• Prepare journal entries as assigned.
• Support monthly financial reporting.
• Assist with annual audits and financial reviews.
• Perform other accounting and administrative duties as assigned.

Education and Experience:

• Minimum of 2-3 years of accounting experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience with QuickBooks and BILL a plus
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong communication and customer service skills.

Preferred Qualifications

• Experience in behavioral healthcare, substance use treatment, or nonprofit organizations.
• Associate's or bachelor’s degree in Accounting, Finance, or related field, preferred.
• Experience with healthcare accounts receivable, insurance billing, and collections preferred.
• Knowledge of Medicaid, and commercial insurance billing.

Benefits

• Flexible part-time schedule
• Opportunity to contribute to a mission-driven organization
• Professional and supportive work environment

This position plays an important role in maintaining the financial health of the organization by ensuring vendors are paid accurately and on time while maximizing reimbursement through efficient management of healthcare accounts receivable.

All Employees will adhere to the following professional standards:

• Honor the agency mission:  The mission of The Next Door Recovery is to live out our faith by providing a continuum of evidence-based substance abuse and mental health services for women in an environment of faith and healing to restore hope and a lifetime of recovery.
• Consistently treat patients and co-workers with the utmost respect.
• Keep ALL information regarding staff, client, diagnosis, group information, etc. confidential at all times.
• Work as a necessary part of the team effort.
• Model ethical and professional behavior at all times.
• Participate in ongoing meetings and trainings as required by the leadership of The Next Door Recovery
• Be creative and assist leadership with ideas for improving the overall quality of the services and environment for the residents of The Next Door Recovery.
• Encourage and live the core values of The Next Door Recovery, Inc., at all times: 
  • Love ~ We demonstrate what love looks like, so our women learn to love others in healthy ways and love themselves.
  • Faith ~ We welcome all people, and all will be cared for with Christ-centered principles.
  • Hope ~ We believe hope is within reach for all women.
  • Wholeness ~ God has a plan and purpose for a woman’s life and that is abundantly good.  She does not have to be defined by her past decisions.  God loves.  God forgives.  Every woman can be whole and complete.
  • Community ~ We are building a healthy community in which our women are contributing members of society.  We need one another.  We care for one another.  We will teach our women how to build their own healthy community.
  • Respect ~ We believe each woman deserves respect from us and from each other.  We believe each woman can learn to respect herself and others.
  • Encouragement ~ We believe that our words and actions should build one another up.  We inspire one another with love and good deeds.